Employee Attendance Tracker Excel Templates

This article will provide downloadable and online templates for Daily, Weekly, Monthly, and Yearly employee attendance tracking templates as well as Event, Meeting and Employee Leave Management Excel Templates. Use Apploye for smooth employee attendance tracking and management.

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Employee Attendance Tracker Template

What are the reasons for tracking employee attendance?

Employee attendance tracking is the demand of the modern business organizations as it is linked with both productivity and profitability of the organizations.

It's cliche, yet worth mentioning that Employee attendance tracking provides real-time visibility into how the overall human resource in an organization is performing as a whole.

In simple words, Tracking employee office presence, events, meetings, leaves, and holidays, and integrating these data with the payroll is crucial.

This article explains why it's necessary to track employee attendance, provides downloadable excel templates, and explains how Apploye can help you get an organized workforce with no employee attendance management issues.

How do organizations track employee attendance?

Because it is becoming increasingly important to monitor the passage of time, businesses all over the world are focusing their efforts on achieving the highest level of performance possible by discovering the true meaning of time through the use of the most cutting-edge methodology. Keep in mind that developing a time tracking system is a process that takes some time. The fact that some recent technical advances have brought about significant changes in monitoring time is a new development of interest.

Nevertheless, the following four methods of monitoring time are by far the most widespread of all the available options.

Tracking Employee Attendance with Pen and Paper

The only things you will need to use this employee attendance tracking system are a pen, some paper, and your phone (or a stopwatch). As it sounds from this statement, this is a very archaic type of process, nevertheless. You can measure the amount of time it takes you to complete a task using the phone or a timer, and then you jot down the results of that measurement on paper.

This is an easy process to complete, especially considering how inexpensive it is and how it can be done from anywhere in the world. On the other hand, it is prone to human error, and paper is not the most reliable material to rely on. In addition, the timesheets that are stored on paper run the risk of being misplaced, stolen, tampered with, or otherwise altered. To reiterate, doing this task will need a significant amount of time. If you lose time while recording the employee attendance, then what is the point of keeping records of them in the first place?

Tracking Employee Attendance with Excel Spreadsheet

People use Excel Employee Attendance tracking method to keep track of their employees’ attendance and leaves and the time they spend on various activities. Employee Attendance with Excel Spreadsheet is preferred to recording attendance using paper templates due to the lower risk of making an error and the fact that calculations are conducted automatically by Excel.

Even though this method does not include any reporting system on its own, as it cannot be done with Microsoft Excel, you can still personalize reports on your own and send them to the appropriate authority. Excel does not make calculation errors; thus, there is very little room for error in this procedure unless it was made by the person inserting the data. You could speed up the process of calculating by using some essential formulas available in Microsoft Excel. However, similar to the ways that came before it, this approach to keeping track of the attendance of employees is labor-intensive and, to a certain extent, rigid. It does not use an automatic method to keep track of time, but it can also be influenced.

Tracking Employee Attendance with Time Tracking Software

Because time-tracking software will accomplish this for you, you will no longer have to spend hours upon hours manually recording Employee Attendance. Using time tracking software does not include archaic or antiquated practices, which means that paper records are no longer required. This top-notch approach for keeping track of Employee Attendance provides features that are simple to operate and devised to help the management to keep an organized workforce in the organization.

The most significant benefit of using time tracking software to track Employee Attendance is that the process can be totally automated, which eliminates the risk of data being stolen or manipulated. This frees you from having to track Employee Attendance manually. The procedure is quick, and the possibility of losing data in the system is extremely low. You can have faith in the procedure because time tracking software is quite good at keeping track Employee Attendance for various purposes. You can compile a report on how your employees use their time and quickly forward it to the higher authority so that it may be evaluated further. Time tracking software does more than tracking the Employee Attendance; it also gives you a plethora of tools that can assist you in making the most of your limited available time. No matter the size of your business, using time tracking software can assist you in compiling an exhaustive report on the manner in which your members use their working hours.

However, while searching for the most effective time tracking software for Employee Attendance tracking, you should keep an eye on the price since there are instances in which tracking software can be priced in an illogically excessive manner. Again, the lack of user-friendliness might be a significant obstacle when attempting to utilize the product smoothly.

What is an Employee Attendance Tracker?

Keeping track of employee attendance manually is a stressful and time process. Even if it takes a significant amount of time to maintain the data, there is still the possibility that mistakes will be made.

Tracking employee attendance and absence is possible through an employee attendance tracker. It is utilized to track employees' working hours (including their productivity and overtime), as well as to schedule and allot their time off.

You won't have to trawl through all the records to decide whether or not to grant an employee leave or to report the daily overall attendance count to your superiors if you use an employee attendance tracker template to help you manage the presence and absence of your workforce. This frees you up to focus on more critical tasks.

Why an Employee Attendance Tracker Template Essential?

Undoubtedly, employee attendance tracking is as essential as anything related to employee management by the human resources management department. Before proceeding into the next section of the article, let us find out why attendance tracking is a crucial part of a business.

  • Keeping schedules clear -

    You will be able to build more effective timetables if you keep track of attendance. This will prevent team members from becoming underutilized or overworked in the long run. Consequently, you will increase productivity while maintaining the satisfaction of your workforce.

  • Keeping the payroll out of miscalculation —

    Payroll management is one of the most vital parts of an organization. Employees won’t be amused seeing you making cuts on their payment due to misreading the attendance diary. So, an attendance tracker can get you out of it by preserving records of the employees’ attendance in a definite period.

  • Attendance issues’ clearance -

    Managers can monitor scheduled and unplanned absences, spot irregular attendance patterns, and enforce attendance rules by tracking employee attendance. Businesses can assess arrival, departure, and break times using attendance tracking to ensure no wasted time. It enables you to know better the workers who consistently arrive on time, frequently arrive late, and occasionally fail to report for duty.

So, now you know why it's crucial for businesses to track attendance correctly.

Employee Attendance Tracking With Excel

An employee attendance tracker template with the help of Microsoft Excel will provide you with a spreadsheet that includes related rows and columns for inserting data related to employee attendance tracking. The following are the data types that are mostly seen when you use an employee attendance tracker template made in Excel.

  • Employee clock in and out for the day.
  • Daily respite time for an employee.
  • Attendance per day, week, month, or year.
  • Employee personal or sick leave report.
  • Event and meeting attendance report.

Depending on what sort of data the management wants to keep, there might be more items. But the ones you see on the list are the most prevalent.

Employee Attendance Tracker Excel Templates

With the advent of Microsoft Excel, a diversified calculation has been a breeze, and keeping records of some complex mathematical data with the touch of patterns and visuals has been possible. Though using Microsoft Excel for employee attendance tracking is not the most productive and time-saving, it can cut a good figure for you if you know how to master the process with the passage of time.

In the article, we will provide you with the following excel templates in both downloadable and online versions.

  • Daily Employee Attendance Tracker Excel Template
  • Weekly Employee Attendance Tracker Excel Template
  • Monthly Employee Attendance Tracker Excel Template
  • Yearly Employee Attendance Tracker Excel Template
  • Event Attendance Tracker Excel Template
  • Meeting Attendance Tracker Excel Template
  • Employee Leave Management Excel Template

Note that many of them may be irreverent to you, or you may find some items unnecessary or missing, yet you can customize them yourself to get the best out of them.

Daily Employee Attendance Tracker Excel Template

Daily employee attendance tracker template with position and department

Download: Google sheet

Tracking employee attendance daily is made possible with the help of the Daily Employee Attendance Template. To begin, indicate the day, and then fill out the essential information for each employee (name, position, and department). Next, copy and paste the appropriate labels into the right places to visually represent each employee's attendance record.

Excel will automatically count the totals for the entire day whenever you enter information about an employee's attendance, whether they were absent due to illness, personal reasons, vacation, or because they did not show up to work or call in to report their absence.

This template will be helpful if you want to track employee attendance daily, as well as if you want to keep daily statistics on that.

Weekly Employee Attendance Tracker Excel Template

Weekly employee attendance tracker template with position and department and days

Download: Google sheet

Tracking the employees' attendance every month is the most used across organizations because sometimes it is directly linked to payroll management.

To begin, select the month and fill out the essential information for each employee (name, position, and department).

Copy and paste the appropriate labels into the right places in order to create a visual representation of the attendance record for each employee.

Excel will automatically count the totals for each employee whenever you make a notation regarding an employee's attendance. This template will be helpful if you want to track employee attendance monthly, as well as if you want to keep monthly statistics on that.

Monthly Employee Attendance Tracker Excel Template

Monthly employee attendance tracker template with position and department with the dates of the month

Download: Google sheet

Tracking the employees' attendance every month is the most used across organizations because sometimes it is directly linked to payroll management.

To begin, select the month and fill out the essential information for each employee (name, position, and department).

Copy and paste the appropriate labels into the right places in order to create a visual representation of the attendance record for each employee.

Excel will automatically count the totals for each employee whenever you make a notation regarding an employee's attendance. This template will be helpful if you want to track employee attendance monthly, as well as if you want to keep monthly statistics on that.

In addition, you will be provided with the sums computed for each month across all employees (these statistics are available under the main table).

Yearly Employee Attendance Tracker Excel Template

Yearly employee attendance tracker template with position and department

Download: Google sheet

Tracking employee attendance over the course of a year is made possible with the help of the Yearly Employee Attendance Template.

To begin, choose the sheet corresponding to the particular month, and then fill out the essential information for each employee (name, position, and department).

Copy and paste the appropriate labels into the right places in order to create a visual representation of the attendance record for each employee.

The final numbers for each employee are automatically tallied by Excel whenever you make a notation regarding an employee's attendance, whether that employee was absent or whether that employee failed to show up for work or call in to report their absence.

In addition to this, you will be provided with the sums that have been computed for each month across all employees.

Excel will automatically count the totals for each employee whenever you make a notation regarding an employee's attendance. This template will be helpful if you want to track employee attendance yearly, as well as if you want to keep yearly statistics on that.

Event Attendance Tracker Excel Template

Event employee attendance tracker template with position and department and total present absent count

Download: Google sheet

The corporate world is filled with events and tracking employee attendance on those occasions is an arduous task to master if you want to keep pace with the employees and their presence at those events. That is why we are providing you with the Event Attendance Tracker Excel Template to make the process easier as you like.

To begin, identify the event's title, course of action, location, supervisor, date, and time.

Include your attendees' information (name, position, and department). Mark their attendance status with a "✔" if they are going to attend the event on the given day and time and a "X" if they do not participate in the event.

A counter that is located adjacent to the main table will do an automatic calculation to determine the number of individuals who have or have not attended the event on the date and time that was selected.

When it comes to keeping track of staff attendance at any company event — from seminars and conferences to appreciation celebrations and everything in between — this template is ideal.

Meeting Attendance Tracker Excel Template

Meeting employee attendance tracker template with position and department and total present absent count

Download: Google sheet

As the corporate gathering are everyday affairs in the organizations, so are the sporadic meetings throughout the day. The meetings can be diversified, given their nature, agenda, and schedulers. However, tracking the attendance for the meeting is also necessary for regulatory and disciplinary purposes.

Clarify the purpose of the gathering, as well as its title, course of action, location, and supervisor.

Include your attendees' information (name, position, and department). Mark their attendance status with a "✔" if they are going to attend the meeting on the given day and time and a "X" if they do not participate in the meeting.

The calculation of the number of persons who have or have not attended the meeting at the given date and time will automatically occur in an Excel spreadsheet located adjacent to the main table.

This template is fantastic for keeping track of attendance at any meeting you typically hold, from daily and weekly status report meetings to meetings focused on team development or decision making.

Employee Leave Management Excel Template

Employee leave management tracker template with position and department and total available leaves

Download: Google sheet

Leave management in organizations is one of the most challenging parts for HR managers. Even if it is an organization with only 20 to 30 employees, managing their leaves and keeping the records can be cumbersome. So, when it comes to big corporations where a bunch of people may be on leave for multivariate reasons every day, an attendance tracker for leave management can act as a panacea. Employee absence tracker templates and Leave tracker templates are now more necessary than ever.

To commence, set the year, and then fill out the essential information for each employee (name, position, and department).

Determine the total number of days each is eligible to take off for vacation and sick leave. It is essential to keep in mind that subsequent definitions of personal leave are often based on an as-needed basis.

Define the number of days an employee spent on vacation, sick leave, or other types of leave in the "Spent" rows for that employee's record each time an employee takes a leave of absence.

When you add sick leave or vacation days next to someone's name, the number of days each employee has "Left" for vacation or sick leave will automatically reduce. This will happen every time you add sick leave or vacation days.

The number of days that each worker has "Spent" on personal leave will be automatically added to the total amount of time off that can be taken by both the worker and the team.

The sums for each employee's sick leave, personal leave, and vacation time are tallied up and displayed in the final column of the main table in the spreadsheet template.

The totals for vacation time, personal leave, and sick leave for the entire team are computed in the spreadsheet template in an automated way.

The total number of vacation days taken by each team member is tallied in the last column of the sample spreadsheet that has been provided for that purpose.

This template is superb if you are looking for a straightforward method to keep track of the following information regarding your employees: the amount of sick leave and vacation time they have available per year; the amount of sick leave, personal leave, and vacation time that they have used; and the amount of sick leave and vacation time that they still have available.

Why should you find an Alternative to Employee Attendance Tracking With Excel

If you go through the templates, we have provided you in this article, you will likely find them helpful. But what if we tell you that there might be a lot of messes coming when you are going to use them for a more extended period? What if we say there is still a better way to manage employee attendance?

Before delving into those reasons and justifications, let us know why you should avoid Employee Attendance Tracking With Excel and search for an alternative.

  • Generating reports on employee attendance is not possible -

    There is no feature in Microsoft Excel that can be used to keep track of time. In order to obtain reports that you are able to assess, you will need to input and process the data manually. It may not be easy to spot patterns or derive valuable insights when enormous volumes of data are displayed in a single Excel worksheet, as is the case with an Excel sheet used for tracking time. You have determined that you require reports, but Excel is unable to produce any on its own.

  • Manual effort is needed as the process is not automatic -

    When it comes to populating the attendance tracking Excel spreadsheet templates with data, the amount of time available is an important consideration that needs to be considered. After you have completed the task of filling out the spreadsheets, a significant amount of manual labor must be performed. As a result, you cannot give yourself the luxury of wasting time by manually populating spreadsheet columns with numbers and digits when this activity is capable of being handled automatically. Instead, it would be best to acknowledge that you do not have this luxury and commit to finding an alternative solution.

  • There is always the potential of making a mistake -

    Even if everything is done correctly, enormous miscalculations and errors in the payroll could still occur if you remember to enter the data in a valid format or if the sum calculations leave out vital temporal data. In addition, the human error that expresses itself in excel sheets the most frequently is the accidental deletion of timesheets, which is the most common form of the error. It could be difficult, if not impossible, to retrieve lost data or timesheets entirely if they were lost by accident. This could have significant repercussions if no backups or procedures are in place to restore data that has been accidentally deleted.

  • Microsoft Excel is subjected to Crash -

    There is reason to be concerned, and you need to keep an eye out for it. The more you edit and share a separate Excel sheet, the higher the risk that the file may become corrupted, resulting in data loss.

  • Updating data can be cumbersome at times -

    It takes a significant amount of time to either add new data to spreadsheets or update the data already there. In addition, if you want to make improvements, you will encounter some bothersome obstacles, as we have already indicated that this software should be more user-friendly. This is a problem since any time you want to make improvements; you will face these challenges. This is something that will occur every time you attempt to make a modification in the system. In addition, the alterations might only be discovered once it is too late for the payment period, which might lead to the worker receiving entirely insufficient wages.

These are the five reasons that should be sufficient to persuade anyone that switching from employee attendance tracking using Excel to an alternative solution is a sensible choice that should be considered.

Apploye – Tool That outperforms Employee Attendance Tracking With Excel

When it comes to tracking employees' attendance, a time tracking software will outperform any other system currently in use, and when it comes to Apploye, there is not a lot to be concerned about!

Apploye is an advanced time tracker with screenshots that enables companies to monitor the productivity of their employees better as well as themselves. Because of its adaptability across a variety of dimensions of time tracking and office monitoring, it has the potential to be an exceptional solution for enterprises.

This feature-rich software is being used worldwide, cutting excellent figures due to its superb user-friendliness, affordability, and value for money. You may remember what we have said regarding the barriers to using time tracking software for employee attendance tracking earlier in this write-up.

Why should you choose Apploye?

You can take advantage of Apploye due to its many benefits. This time tracking software is top-notch, but in addition to that, it can also serve as a valuable tool for managing your workforce and keeping an eye on your employees. In addition, Apploye offers a wealth of tools that can simplify your life as a manager.

Apploye offers advantages that are difficult to find in other time tracking methods, such as Excel or any other that you may have used in the past. These advantages range from Apploye's time tracking functions to its outstanding amenities.

Below are some essential features of Apploye that are crucial for managing employee attendance in the organization of different statutes.

  • Clock-in-Clock-out-

    Once an employee starts tracking time with Apploye, he automatically clocks into the system, and once when it stops at the end of the day, it can be counted as clock out.

    This helps the manager intuitively keep track of employee attendance without fear of losing data and manipulation. At the end of each calendar day, you will have the opportunity to check and review the attendance report of your members.

  • Time entry notes -

    When you manually enter your time, you can write any important notes for your manager.

  • Live Feed -

    This is one of the unique features in Apploye and the entire time tracking industry. It shows the admin - who is currently engaged in work, so that meetings can be scheduled/rescheduled, and events can be managed accordingly.

  • Monthly report -

    In the monthly report section of Apploye, you will see the monthly reports of the shifts, missed shifts and attendances at a single place. This will obviously help you in managing the employee attendance tracking.

  • Exporting reports -

    You will be able to export daily, monthly and yearly attendance reports in pdf & CSV format for the further necessity of tracking employee attendance.

These are some of the most critical features of Apploye, which pertain to employee attendance tracking. However, Apploye is far more extensive than these in terms of features, capabilities, and performance.

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How Apploye’s Employee Attendance Tracking Process works?

Follow the procedures below to keep track of employee attendance with Apploye and replace the attendance tracking previously done with Excel. Remember, this is the onboarding process for the organization owners, who starts from the very beginning step, such as creating a new organization and inviting the employees to join them.

Step 1

Create New Organization

You will see the option to Create a New Organization after signing up and validating your account. Select "Create One" from the menu. Choose your organization's Timezone and enter the name of your company. Then select "Next" from the menu. Next, add your initiatives and select "Next": Choose a plan that meets your needs (no plan requires you to pay for a trial). Then extend an invitation to employees to join your company (You can add them later too). After that, select "Get Started."

Creating new organization with time zone

Step 2

Employee Invitation

This Dashboard page displays reports and metrics on employees and projects. You should see a left-side panel to navigate. If you haven't already, add members. You can skip this step if you're not ready to send invites.

Click "+ Invite Member" on "Members." Now, enter their email and choose the projects to invite them to. Click "Send & Add Another" to invite new people, or "I'm Done With Invitation" to stop.

Now your employees can check their email for the invitation and click "Accept Invitation" . Ask them not to create an account without your invitation.

Inviting members process in Apploye

Step 3

Download Apploye App

You can see your team on your "member" list once they're onboarded. Now they must install a time-tracking software app. To download Apploye, click More Download, or you may go to this Download link. Your operating system will be automatically detected. Select the "Get Apploye for (OS)" button to start downloading. The application can then be installed.

After finishing these steps, as mentioned earlier, you have to create projects and tasks and assign the employees once they accept your invitation.

Download page of Apploye apps

Conclusion

Employee attendance tracker templates are becoming antiquated at the same rate that automation is becoming more and more widespread at work. It's up to you to take the lead and enable an automated workspace where manual labor can be entirely eradicated. Utilize Apploye to track employee attendance and retain an advantage over rivals in the fields of productivity and efficiency.

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