How to check if employees are active or not

1. Go to Live Feed from the left sidebar.
2. You’ll see a list of team members who have been tracking time, with a few indicators:

• Started: The user is currently working with the timer running.
• Last seen: He has stopped the timer or is offline.
• Not clocked in today: This user didn't start his timer today.
• Start time: Shows when they began the current session.
• Project/task: Displays what they are working on.

Click on the "Activity Status" dropdown, to filter by their activity status.

You can also filter by the Member name/Project/Task, from the search box in the upper left corner.

For a quick overview, go to the Dashboard, and it will show how many are tracking time now (Live) and how many are Clocked In.

From the same Live Feed page, you can also take instant screenshots to verify current work.

Note: Employees may be asked for permission depending on your settings.

Now, click on the delete button on the right.

It will show you a confirmation pop-up. Click on "Yes" to delete the screenshot.

1. Go to the Members page from the left-side panel.

2. Click on the member’s name that you want to edit.

Alternatively, select "Edit Member" from the "Actions" dropdown.

3. Click the “Edit” icon next to the member’s name.

4. Now, update the name and click on "Save".

Go to the Integrations page and Select Monday.

Now, follow the steps mentioned there:

Install Apploye on Monday:

Click on the "Go to Monday Marketplace" to install Apploye in Monday.com

Select All workspaces or specific workspaces that you want, and click on "Install"

Authorize Apploye:

Now, click on "Authorize with Monday" to authorize Apploye.

Click on the "Authorize" button to authorize from Monday.

Now, wait for it to sync.

Now, click on "Invite Members".

Now, select members & send an invitation.

Then, you will be taken to the next step. Here, select members & click on "Connect Members."

After that, you are all set. Now, you can go back.

You can fully customize your cycle:

• Set your focused work duration (e.g., 25 minutes)
• Set your break duration (e.g., 5 minutes)

The app then automatically manages your work-rest cycles based on these settings.

How to Use the Pomodoro Feature in Apploye

1. Go to Settings from the Desktop App.
2. Configure your work time and break intervals according to your preference.

When a work session ends, Apploye displays a notification pop-up letting you know it’s time to take a break. You can:

• Click “Continue Working” to skip the break, or
• Click “Start Break” to begin your rest period.

During the break, you’ll see options to End Break, or Resume Work.

Make sure to keep Auto Track enabled if you want the timer to automatically resume tracking once the break ends. After the break ends, it will auto track the last Project/Task.

Click on the "Accept Invitation" button to accept it. You will be taken to a sign-up page. Your email will already be brought there. Give your full name & password to sign up as a client.

After that, you will get access to the web app. From here, you can check the work data of the employees. You can use the left sidebar to navigate. You can also pin a few pages to the favorites section.

If you need further access, reach out to the admin. He can change your access level. Please note that as a client you'll only get 'view' access to all data. Even admin cannot grant you 'edit' access.

See more:

1. How to Manage the Remote Track Panel in Apploye
2. Where can I view the screenshots in Apploye
3. How to View Timesheet in Apploye

Go to Settings > Feature Management to manage the features.

Click on the toggle buttons on the right to turn a feature off. After it is turned off, it will be gray in color.

Please note that key features like Dashboard, Project, Tasks, and Members can't be turned off.

Now, go to "Time Off Type". Click on "+ Add Time Off Type" to add a Time Off type.

It can be casual leave, earned leave, sick leave, etc. You can add any custom Time Off type from here. Give it a name & choose a color. You can also add a description for that leave/Time Off type. Click on the "Create Time Off Type" button to set that Time Off type.

You can also edit or delete existing Time Off/leave types using the edit/delete buttons on the right.

If any employee has requested leave/time off, you will see a number in the "Approvals" section.

Click on "Approvals" to go to the Approval section.

Click on the check mark (✅) or X button to approve or reject that request.

After approving, it will move to the "Approved" tab. If you reject it, it will go to the Rejected tab.

If you want to revert an approval, click on the Circular arrow icon to restore it to pending.

This will take you to the Time Off policy. Now, you need to create a Time Off type for the policy.

Go to "Time Off Type". Click on "+ Add Time Off Type" to add a  type. It can be casual leave, earned leave, sick leave, etc. You can add any custom Time Off type from here. Give it a name & choose a color. You can also add a description for that Time Off/Leave type.

You can add more types by clicking on "+ Add Time Off Type". You can also edit using the edit/delete buttons on the right.

Now, go to "Time Off Policy" and click on the "Create Your First Policy" button.

It will open a pop-up. Now, select the Time Off type, give it a name, and choose the number of days for this Time Off type. You can also choose whether to allow a negative balance, require approval, and if Time Off can carry over to the next Time Off period.

Go over these carefully, and then click on the "Create Time Off Policy" button to create it.

After you have created the Time Off policy, assign members to this Time Off Policy.

Click on the "+ Request Time Off" button.

It will open up a popup. Select the Time Off type & duration, and write the reason. Then, click on "Submit Request" to apply for the Time Off.

Go to "Time Off Requests" to check or edit existing requests.

Time Off Policy

Before you ask employees to apply for Time Off, you need to create a Time Off Policy. Click on the settings icon to create/edit the Time Off policy.

This will take you to the Time Off policy settings. For creating the Time Off policy for your organization, you need to create a time off type.

These will be based on "Time Off Period". Current and Next year will be generated automatically as a time-off period.

Go to "Time Off Type". Click on "+ Add Time Off Type" to add a Time Off/leave type. It can be casual leave, earned leave, sick leave, etc. You can add any custom Time Off type from here. Give it a name & choose a color. You can also add a description for that time off type.

You can add more types by clicking on "+ Add Time Off Type". You can also edit using the edit/delete buttons on the right.

Now, go to "Time Off Policy" and click on the "Create Your First Policy" button.

It will open a pop-up. Now, select the Time Off type, give it a name, and choose the number of days for this Time Off type. You can also choose whether to allow a negative balance, require approval, and if Time Off can carry over to the next Time Off period.

Go over these carefully, and then click on the "Create Time Off Policy" button to create it.

Now, assign members to this Time Off Policy.

Requesting Time Off

Employees need to click on the "+ Request Time Off" button to apply for Time Off. To request time off, they'd enter if it was a full day/half day and then the start & end date and give a reason for submitting the request.

Approval

If any employee has requested Time Off, you will see a number in the "Approvals" section. Click on the check mark ✅ or ❌ button to approve or reject.

After approving, it will move to the "Approved" tab.

If you want to revert the approval, click on the circular arrow icon to restore to pending.

Then, hover over the profile image. A bucket icon will appear. Click on it to remove the profile picture.

After you hover over the work note that you want to delete, an Edit & Delete icon will appear on the right side. Click on the Delete icon (pointed by the red arrow).

A confirmation pop-up will open. Now, click on "Delete Note" to delete it.

After you hover over the work note that you want to edit, an Edit & Delete icon will appear on the right side. Click on the Edit icon (pointed by the red arrow).

A pop-up will open. Now, change the note and click on "Update Note" to save it.