How to track time on projects?
Apploye is a time tracking software with more than 100 valuable features. Managing projects is now straightforward with this premium time tracking tool.
Let’s explore Apploye and know how easy to track and manage projects from a single place.
Create an Apploye account and invite team members.
The onboarding process at Apploye is flexible and straightforward. Sign up at Apploye and create your organization. Add projects and invite your team members. You can add a single member to multiple projects.
Create multiple projects easily with simple steps
The Apploye project web app makes it easy to create numerous projects based on your requirements. Let's see how:
Step 1: Go to the Project option and click on "Create Project".
Step 2: Fill up the information like project name, code, start date, deadline, status, and project description. Selecting client is optional. Then click on save.
Step 3: Now add team members to the project and allow permissions.
Step 4: Add project billing and hours. Billing can be based on project hourly rate or person hourly rate. Add budget based on total project hours or total project cost. Set notification time.
Step 5: Create tasks under project if required and assign them to your team members.
There is a detailed guideline for the project management feature of Apploye for better understanding.
It's all done with the project set up in Apploye. Let's see project time tracking and other essential features.
Advanced project time tracker with multiple features
Project time tracking is made easy
The project's time can be tracked individually and also with tasks. So, you get the data of time spent on the projects that will help in time estimation in future projects.
Track spent and billable amount of the project
Get data on the amount spent from the total budget and the amount you can bill the client.
Create invoices for the project easily
Know the uninvoiced amount or the total amount claimed based on the project's progress. You can easily send invoices to clients, based on the time tracked for a project. Previous invoices can also be tracked from Apploye. You can even know if an invoice was partially paid.
Intuitive project progress report
Check the progress of the project based on the time spent and cost. You can also track this data on a weekly, monthly, and yearly basis.
Progress report based on time spent.
Progress report based on the total cost.
Outdoor project tracking
Outdoor employees associated with a project can be tracked with time spent on locations they are supposed to be in. You can check the location, along with time tracked on projects.
All You Need to Know about Project Time Tracking in 2023
In the past, companies used some non-specialized software like Microsoft Excel to track the progress of their projects. While monitoring the progress isn’t a bad thing at all, using software built for other purposes and not specialized for project tracking won’t help your company go far in the future. It is as simple as that.
Project management is a vast area that covers a complex set of actions. Project Time tracking is necessary to make wise business forecasts, increase resource visibility and, of course, increase productivity. While it might seem impossible years ago that project management could be fully automated without human intervention, today’s advanced technology brought tools that automated the whole process and made it unprecedentedly easy to track time spent on projects.
Apploye accelerates project management time tracking with the help of smooth task creation, keeping track of timesheet entries throughout numerous periods, and systematic tracking of resources spent in terms of cost and time. Thus, the expertise of Apploye is not limited to just remote employee monitoring; it's way bigger than that.
With the help of Apploye, you will be able to avoid the hidden project costs, see the comparison between estimated and actual expenses of resources and find out the profitability of the projects.
Benefits of project time tracking
Tracking time spent on projects with the help of a project time tracking tool is a novel way to expedite business growth in the long run. Following is the discussion regarding how you can be benefitted from a project time tracking software like Apploye while tracking time spent on projects.
Optimize time management
A Project time tracking software helps you manage the timing inside the team. It is a tool that tracks the performance time and calculates time spent in different projects simultaneously and accurately. Suppose you want to optimize the team’s time usage in the various ongoing projects. In that case, a project time tracking tool can help you eliminate unnecessary time lapses, and you get to know precisely the actual expenditure of time.
Create a more transparent process for clients
Client management is a complex task, but systematic measures during different courses of action can help you master the art of handling clients. With better estimates, task records, and billing, you can give your clients better estimates, precise task records, and billing. A project time tracking app can help you get the actual breakdown of time, prioritize the high-value client dealings, and thus build a stronger relationship.
Project budget tracking
While tracking time spent on projects, you must keep one eye on the budget that you’ve allocated for the task. Companies have been managing it manually for years, but an advanced project time tracking software can help you get rid of complex financial calculation. It may provide you with different matrices that dictate the profitability of a project. A few of these tools can even give you real-time insight into how the budget is spent.
Billable and non-billable hours calculation
While managing the projects for the clients, you must calculate by tracking the billable hours and non-billable hours as it helps to bill the clients accurately. A project time tracking tool enables you to distinguish between the billable and non-billable hours to eliminate any issues and doubts regarding remuneration computation.
Better client billing
Client management is a task for an organization that needs a little more attention related to billing and invoice generation. While billing the clients for the work you do for them, you must be sincere in tracking the working hours so that every second you work and every dollar paid is worth it. Project time tracking software helps you make things simpler than ever while billing and managing clients.
Increased profitability (Bill rate and pay rate)
Billing clients for the work done by the employees and paying the employees from the sum you get from the clients is trickier. It becomes tricker when you are unsure about the working hours of the employees and the billable hour calculation. An advanced project time tracking tool helps you manage all complicacy regarding both employees and clients, which can help your organization optimize its profitability.
Automatic Invoice generation
A project time tracking software should generate invoices automatically when necessary inputs are being put in. It should feature multivariate currencies and a Tax deduction facility. It should allow you to provide a discount on your service/product, and the copy should be downloadable.
Task tracking under the project
A project might consist of numerous tasks which should be carried out with detailed supervision for the successful execution. Project management time tracking tools help you track the tasks, which ultimately benefits the projects to be tracked accurately. Thus, any threat of miscalculation of financials can be eliminated.
Identifying more and less profitable projects
On completion, your projects should be stored as past projects or archives by the project time tracking software. It is especially beneficial because it helps you see previous projects and evaluate them before undertaking new ones. The history of the projects should include the commencement and conclusion date, duration, budget estimated and spent, tasks descriptions, assignees, managers, and more details. So, evaluating and scrutinizing the project's success/profit wouldn't be that hard.
Project records for further collaboration
You might forget the client on whose project you worked earlier. A project time tracking software offers you the records of the previously completed projects. So, in case you need to rework with the previously contracted client, you will have every record of billing and budget allocation- thanks to the project time tracking app you’ve been using. It will help you tackle any uncertainty regarding the bill rate, and collaborative work will be more accessible than ever.
Project time tracking in individual level
Project management and maintenance is a companywide aspect that generally gives us an impression of the involvement of multiple entities and parties. Yet, it is true that, with the help of a project time tracking tool, you can benefit at the individual level too.
If you are a freelancer or an individual who works as an independent contractor, project time tracking software can benefit you. You may work for your clients but face problems while showing them proof of work. If you afford a project time tracking tool like Apploye, you can open a project, create multiple tasks under it, track time for each of them, and bill your client based on the hours you have worked. Additionally, you can dictate the terms of the budget and see how the budget is being incurred.
Tracking the projects being an independent contractor is advantageous in acknowledging your accuracy of execution and self-evaluation based on the criteria you set for yourself. Therefore, putting the task of project management and control on a project time tracking software is a wise option, least to say.
Project time tracking as a team
Suppose you want to maintain a project management portfolio for your team or organization. In that case, you can simply think of a project time tracking app that will enable you to precisely track time spent on projects.
While managing projects for your company, you have to act as the median of the entire process as you have to manage both the clients and your employees. As the head of the team, you have to successfully negotiate the billing rate with the client so that after paying your employees out, your company remains profitable.
After agreeing with your clients, you have to choose the employees you want to assign to the project. You have to decide how you’ll pay them, whether based on the hours they worked or fixed payment. A project time tracker shall help you automate everything right from the start!
So, You can rest assured to progress towards the new age of automation with the help of a project time tracking app like Apploye!
Apploye project time tracker
One of the finest in its operation, Apploye is renowned not only as an effective time tracker with a screenshot but also as a remarkable project time tracking software that helps you track time spent on projects. Apploye allows businesses across the globe to oversee their project portfolio management and progress with the touch of cutting-edge technology, innovation, and automation. No matter how diverse the workforce size, from an independent contractor to a profound enterprise, Apploye promises you to experience seamless project management and collaboration.
Below are the features you can get from Apploye while managing projects.
- Active & Archived projects
A separate view is available at Apploye, where you can find which projects are on the run and with which you are done.
- Comprehensive project summary
Apploye allows you to see the budget, spent hours, remaining budget, and spent amounts for all of your projects in one place.
- Project billing:
You can easily and quickly set up your project billing to invoicing your client through Apploye.
- Project budget
Through Apploye, you may create a project budget, receive notifications when objectives are reached, and keep track of the project's cost and profitability.
- Budget alert
Setting up cost and time budget for your projects will help you to receive an email/notification alert when you reach a certain percentage of the project budget.
- Add people & permission
While maintaining projects with Apploye, you may assign employees to projects and set permissions to ensure that project management runs smoothly and efficiently.
- Set Billing method
Hourly or Fixed fee- any one of them can be chosen by you while running a project and billing clients using Apploye.
- Project manager role
After appointing someone as Project manager, he will be able to view all the data related to that specific project.
What are the costs of the Apploye project time tracker?
|Apploye||$3.5/user/month (annually) and $7/user/month (monthly)|
The above table shows you the huge price discrepancy among the major project time trackers in the market, which further demonstrate why choosing Apploye is such a wise choice. When you sign up for the annual plan, you can save up to 50%, while the monthly plan isn't that expensive.
It’s time to take your projects to the next level using the best project time tracking tool, Apploye.
Frequently asked questions
What is meant by project tracking?
Project tracking generally means recording the process of ongoing projects and the sub-tasks that constitute the project. Through project tracking, you get insights into the project's overall progress regarding budget incurred, time spent and target fulfillment.
How do I track time spent on projects?
If you are a freelancer or an individual who wishes to measure time spent on projects, a project time tracking program can be helpful. You might work for your clientele, but you'll need assistance providing them with job samples. However, a project time tracking tool like Apploye can be of great use to you even if you decide to measure time spent on projects on an individual basis.
How do project managers track hours?
Nowadays, project managers track the hours of their employees working on any particular project. This is done through project time trackers such as Apploye. It gives them a proper idea of the employee performance, the real-time progress of the projects and an estimation of how profitable the project can be.