Free Printable Timesheet Templates (daily, weekly, bi-weekly & monthly) in PDF, Word & Excel Format.

Free daily, weekly, bi-weekly, and monthly timesheet templates will help you know how to manage your employees' work hours. Logging time with a timesheet template in spreadsheets is useful for payroll calculation.

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Timesheet Templates for Better Work Hours and Time Management

Timesheets can be of different types based on requirements. Let's explore various time sheet templates for better understanding. Download the printable timesheet template that is required for your organization and utilize it to calculate timesheets. You can also download the timesheet template in Excel, Google Sheets, Word, and PDF format.

Monthly timesheet template

The most important type of timesheet is the monthly one. Most employers are concerned about monthly timesheets as they pay the employees monthly. Make employees' monthly timesheet templates a tool for calculating the payroll.

Monthly Timesheet Template with overtime and total pay calculation

Download: Google Sheets PDF

Weekly timesheet template

Get insight into the weekly work hours worked by your employees. A weekly timesheet gives you the overall idea of the week. The weekly timesheet template is suitable for you if you pay your employees every week. Download the free time sheet templates and use the necessary printable timesheet templates for your company.

Weekly Timesheet Template with overtime and total pay calculation

Download: Google Sheets PDF

Daily timesheet template

A daily timesheet is required to keep track of the work hours daily. Spent hours on different tasks can also be added to the daily timesheet. Do you have hourly paid employees? A daily time sheet template is necessary for you. Get access to the free daily timesheet templates in various forms to learn better.

Daily Timesheet Template with overtime and total pay calculation

Download: Google Sheets PDF

Project timesheet template

Calculating the time spent on different projects is necessary to improve efficiency and profitability. Use Apploye online task timer to create tasks under the project or keep the project a single one and track the time required to accomplish the project. You can check the work time from the start and end time.

Project Timesheet Template with overtime and total pay calculation

Download: Google Sheets PDF

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How to use the free online timesheet templates?

Using free timesheet templates you can create records for the time of your employees. Let’s see how to use time sheet templates.

Step 1

Copy the timesheet template

Click on the links of the desired format of the template that you need. Copy the timesheet template in Excel or Google Sheets or print out the PDF.

Google Sheet UI for copying timesheet template spreadsheet

Step 2

Insert the data

Enter the data by yourself, or ask your employees to put the data accurately.

Google Sheets Timesheet with data for an employee

Step 3

Calculate the employee pay

If you are using a timesheet template in Google Sheets or Excel or spreadsheets, the total payment will be automatically calculated based on the hourly rate and overtime pay. If you are using printed time sheet templates, you’ll have to manually calculate.

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What is a timesheet template? 📜

A timesheet is a record of the work, showing the billable amount of the employees. A timesheet template on the other hand is a pre-made template for organizing the timesheets. This helps in keeping accurate records of the clock in clock out time and total worked hours. Templates are usually easy to edit and organize.

Using a timesheet template in spreadsheets, like MS Excel or Google sheets, you can get the payment based on the hourly rate. You may also choose to use a timeclock calculator to calculate the payment of employees.

Various ways to keep records of timesheets

Companies and industries across the globe have deployed numerous ways to regulate employee activities with a touch of time. While most of them have been proven ineffective for a good number of reasons, some of them stood out with some potential drawbacks.

Below are four types of practices to manage attendance and timesheets seen worldwide.

Punch Card/Timecard

One of the traditional ways of managing these activities includes the Punch card/Timecard system. It is a common system prevalent even today where employees (basically factory workers/ operation level employees) punch their cards against an automatic timestamp machine while clocking in and out.

But it can be time-killing if the queue entering is long and the machine starts functioning due to excess load. Again, just the record in the device doesn't tell you how much time they have been working on, and it requires managers a significant amount of time to calculate that out. Moreover, malpractices like buddy punching can be a massive setback to the system.

Manual Attendance (Paperwork)

Another popular process is manual record-keeping by the HR manager, which involves a lot of paperwork. Employees put their attendance on paper, which the responsible HR manager will further check. It's not above transparency as it consumes time, employees can manipulate the sheet, and lots of calculations to be made as it's a process 100% manual.

With free timesheet templates

A less archaic process of managing employees' attendance and timesheets is the use of unspecialized software, which is not made for managing timesheets yet can serve the purpose well if you know how to make it work. Microsoft Excel and Google sheets are excellent software that help you manage the employees' timesheets as it offers a handful of functions that are convenient for serving the purpose you set. The drawback is that you still have to put manual labor into it as you have to give inputs that can be tiresome to some extent.

With time tracking software

The most modern way to manage the employees' timesheets is to afford an employee time tracking software that automatically manages the timesheet and payroll. You have to give the input once, and then it will be working in its way. Your employees will start tracking the time in the app, and the timesheet will be updated as per their working duration. As you have set their pay rate, the software will automatically calculate the salary, and as an HR manager, you have to just relax and watch how a time tracker is managing timesheets on your behalf.

Types of printable timesheet templates

Monthly timesheet templates

These typically show the timesheet for all the days of a month. Using a monthly timesheet template you can input the time data for all the days of the month. However, you won’t get as detailed as the daily timesheet or project time sheet templates.

Bi-weekly timesheet templates

The bi-weekly time sheet template is for 2 weeks. These are a bit expanded version of the weekly timesheet templates. They are also known as half-monthly time sheet templates.

Weekly timesheet templates

As the name implies, the weekly timesheet template is only for a week. Though these won’t be as detailed as the daily time sheet templates. Still, these are quite useful for week-to-week activities.

Daily timesheet templates

Daily time sheet is not only suitable for the workers getting paid daily, but also for workers who get paid monthly or weekly. Because of the hourly log and logging work by projects and tasks, it’s quite detailed and comes in handy.

Top advantages of recording timesheets with timesheet templates

A handful of advantages you can get while meeting the requirement of managing employee work time through a timesheet. Let’s explore this further.

Managing attendance

Attendance management is a primary activity managed by the HR managers in an organization. It is one of those activities that looks simple and less important at first look, yet if properly managed, it can reshape the productivity paradigm of your office. Moreover, attendance management is tightly related to payroll management and performance evaluation. So, it should be dealt with care.

A timesheet can help you make the attendance recording process more manageable. The more automation it offers, the better it serves its purpose. Timesheets can help you see how much time your employees are working in a month. Again, it’s an excellent way to cultivate punctuality in employees.

Keeping work hours recorded

Working hour calculation is another stuff that might seem silly, but it's way more complicated than you materialize. Today's employees are prone to dodge the work, involve unfair practices like buddy punching and even manipulate their working hours in innumerable schemes. A timesheet can help you keep track of the time they are offering to your company.

Now, even if they are your fixed salaried employees, i.e. you don't pay them hourly; you may see if the number of working hours they are offering the company suffice the office requirement. That's an intelligent way to make your investment in them worth it.

Payment calculation

There is no excuse for making mistakes when it comes down to remuneration and payment. Time calculation is a critically important factor in this case as many organizations hire workers paid hourly. Again, some other organizations have a fixed payment structure yet require you to work for a minimum number of hours.

In both cases or any additional exceptions, payment calculation would be challenging without having workers' timesheets as proof of work. It helps you with the data related to working hours and enables you to calculate the payment quickly and precisely. That's how you can bring transparency to the payroll processes.

Making accurate quotes for the clients

Dealing with clients is not easy at all. It's all about your negotiation skill, the right idea of employee calibers, and financial prowess. So while sending the quotes for a project you are going to work on your client, you must apply a blend of these attributes to make the process transparent, doubt-free, and profitable.

Now, if you have a clear timesheet template of the employees you want to deploy to the project, it will be easier for you to tackle the negotiation challenges with the clients. A reliable timesheet of the employees would help you make the process transparent, and now you can ask for financials from your clients with more confidence.

Improving productivity and efficiency of the employees

Improving the employees' productivity overnight is not a walk in the park. You need to set long term realistic goals, and you need to monitor and analyze their progress at different intervals.

One of the most practical ways to make your employees more efficient is to manage timesheets for them. It seems insanely simple at first; however, creating a sense of accountability by maintaining a daily timesheet isn't that easy. But don't worry! An automated timesheet or advanced time tracking software can make this process super-easy for you. You can eliminate the barriers used to impede the rise of productivity.

Use Apploye to manage employees' timesheets & work hours

Employee Timesheet App

Already we have come to know how important it is to implement automated timesheet calculations. Let’s see how Apploye time recording app can benefit you with its timesheet app .

✅ If you are an employer, It will help an employer keep track of the employees' total work hours and make a judgemental payroll. You can also keep track of the timesheets of your remote workers and monitor work from home employees.

✅ If you are a freelancer or looking for an independent contractor time tracking, you can keep track of your timesheets very easily with Apploye. You can send more accurate quotations to your clients. It will also help you compare your task times and increase efficiency later.

✅ Apploye's advanced time reporting feature lets you clearly understand the employees' timesheets with productive and non-productive hours. Export the reports into pdf or excel for further analysis.

👉 So, why wait anymore? Start recording your employees’ timesheets automatically with Apploye. Explore more Apploye features with a 10-day free trial without adding a credit card.

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