Free Printable Timesheet Templates ( daily, weekly, bi-weekly & monthly ) in PDF, Word & Excel Format.
Free daily, weekly, bi-weekly, monthly timesheet templates will help you know how to manage your employees' work hours. Timesheets are a much necessary thing for payroll calculation.
Timesheet Templates for Better Work Hours and Time Management
Timesheets can be of different types based on requirements. Let's explore various timesheet templates for better understanding. Download the Printable timesheet template that is required for your organization and utilize it to calculate timesheets.
Daily timesheet template
A daily timesheet is required to keep track of the work hours daily. Spent hours on different tasks can also be added to the daily timesheet. Do you have hourly paid employees? A daily timesheet is necessary for you. Get access to the free daily timesheet templates in various forms to learn better.
Weekly timesheet template
Get insight into the weekly work hours of your employees. A weekly timesheet gives you the overall idea of the week. The weekly timesheet is suitable for you if you pay your employees every week. Download the templates and use the necessary ones for your company.
Monthly timesheet template
The most important type of timesheet is the monthly one. Most employers are concerned about monthly timesheets as they pay the employees monthly. Make employees' monthly timesheets a tool for calculating the payroll.
Task timesheet template
Keeping a record of the task time is necessary to know your employees' time on various tasks. From the start and stop times of the tasks, it is very well possible to keep track of work hours. Know how much time your employee has taken on a specific job and increase efficiency next time.
Project timesheet template
Calculating the time spent on different projects is necessary to improve efficiency and profitability. Create tasks under the project or keep the project a single one and track the time required to accomplish the project. Take lessons and utilize those next time.
Types of timesheet calculation
There are ways to calculate the timesheets of the employees. It can be manual or automatic. But, automatic timesheet calculation is much more popular these days. Let's learn more.
Manual timesheet calculation
It was the traditional way of keeping a record of timesheets by using pen and paper or maintaining a register. It is almost obsolete these days as many updated and automated ways are there.
Semi-automated timesheet calculation
This process is a bit more automated than manual timesheet calculation. You can manage the timesheet using Microsoft Excel or Google spreadsheet. The Excel and Google Sheet have the formulae that can be used to calculate the daily, weekly, monthly work hours for payroll calculation. Even though you need manual work to maintain these assets.
Automatic timesheet calculation
Automation is the new trend that is adopted in different aspects of businesses. Why not use it in case of automated timesheet calculation? With a time tracking software like Apploye, you can calculate payroll and overtime payments based on the employees' timesheet. Apploye timesheet app also provides you with many other top-notch employee management features.
Track task time across devices
Apploye time recording app is flexible with different platforms and operating systems. So, you can use it at your convenience.
Apploye allows to track time in windows 7 and later
Use mac desktop app for tracking time easily
Apploye allows to track time from all Linux distributions (Ubuntu, Debian, Fedora, SUSE, Manjaro and many other)
Use your android for tracking time and location easily.
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Detailed Guide to Timesheet Templates and Their Usage
What is a timesheet?
A timesheet is a record of work, a definite work duration that shows the number of hours an employee worked for an organization. This is an effective way to calculate the employees' payroll and record an employee's work history for a specific period of time.
Companies across the world have been using many ways to track the time their employees work for them. It all starts when an employee attends the office, and the process ends as soon as the employee leaves the premises. So, attendance management is a crucial factor to deal with while managing a timesheet.
Various ways to keep record of timesheet
Companies and industries across the globe have deployed numerous ways to regulate employee activities with a touch of time. While most of them have been proven ineffective for a good number of reasons, some of them stood out with some potential drawbacks.
Below are four types of practices to manage attendance and timesheets seen worldwide.
One of the traditional ways of managing these activities includes the Punch card/Timecard system. It is a common system prevalent even today where employees (basically factory workers/ operation level employees) punch their cards against an automatic timestamp machine while clocking in and out.
But it can be time killing if the queue entering is long and the machine starts functioning due to excess load. Again, just the record in the device doesn't tell you how much time they have been working on, and it requires managers a significant amount of time to calculate that out. Moreover, malpractices like buddy punching can be a massive setback to the system.
Manual Attendance (Paperwork)
Another popular process is manual record-keeping by the HR manager, which involves a lot of paperwork. Employees put their attendance on paper, which the responsible HR manager will further check. It's not above transparency as it consumes time, employees can manipulate the sheet, and lots of calculations to be made as it's a process 100% manual.
With unspecialized software
A less archaic process of managing employees attendance and timesheets is the use of unspecialized software, which are not made for managing timesheets yet can serve the purpose well if you know how to make it work. Microsoft Excel is an excellent software that helps you manage the employees' timesheet as it offers a handful of functions that are convenient for serving the purpose you set. The drawback is that you still have to put manual labour into it as you have to give inputs that can be tiresome to some extent.
With time tracking software
The most modern way to manage the employees' timesheet is to afford an employee time tracking software that automatically manages the timesheet and payroll. You have to give the input once, and then it will be working in its way. Your employees will start tracking the time in the app, and the timesheet will be updated as per their working duration. As you have set their pay rate, the software will automatically calculate the salary, and as an HR manager, you have to just relax and watch how a mere time tracker is managing timesheets on behalf of you.
How to calculate a timesheet?
Calculation of timesheets is as easy as it seems, but different companies have different objectives to record the timesheet.
If you want to pay your employees on an hourly basis, timesheet calculation is undeniably necessary. Below is an example of how things happen when you decide to do so.
Say, Mr X is an employee at your office who is hourly paid.
One day, he started his office at 0900 hrs. and left the office at 1700 hrs. He enjoys a break from 1300 hrs. to 1400 hrs. So, the timesheet of Mr X for that particular day tells you that he worked for 7 hours.
As you negotiated the contract remuneration at $15/hour, Mr X pocketed $105 at the end of the day.
But let’s say you renewed the contract with Mr X and now he is happy to be paid a lump sum of $2500 at the end of the month as it seems more profitable to him. So there mightn’t be a requirement for timesheet calculation.
Yet you can manage a timesheet for him to bind him with accountability to provide you work hours that suffice the office requirement.
That’s how you can-
- See how much time employees are working, which helps you calculate whether all the contracts provide positive value to the organization.
- Make the costs visible to reduce them.
- Keep a record of the working hours of employees for performance evaluation.
Top advantages of recording timesheet
A handful of advantages you can get while meeting the requirement of managing employee work time through a timesheet. Let’s explore further.
Attendance management is a primary activity managed by the HR managers in an organization. It is one of those activities that looks simple and less important at first look, yet if properly managed, it can reshape the productivity paradigm of your office. Moreover, attendance management is tightly related to payroll management and performance evaluation. So, it should be dealt with care.
A timesheet can help you make the attendance recording process more manageable. The more automation it offers, the better it serves the purpose. Timesheets can help you see how much time your employees are working in a month. Again, it’s an excellent way to cultivate punctuality in employees.
Keeping work hours recorded
Working hour calculation is another stuff that might seem silly, but it's way more complicated than you materialize. Today's employees are prone to dodge the work, involve unfair practices like buddy punching and even manipulate their working hours in innumerable schemes. A timesheet can help you keep track of the time they are offering to your company.
Now, even if they are your fixed salaried employees, i.e. you don't pay them hourly; you may see if the number of working hours they are offering the company suffice the office requirement. That's an intelligent way to make your investment in them worth it.
There is no excuse for making mistakes when it comes down to remuneration and payment. Time calculation is a critically important factor in this case as many organizations hire workers paid hourly. Again, some other organizations have a fixed payment structure yet require you to work for a minimum number of hours.
In both cases or any additional exceptions, payment calculation would be challenging without having workers' timesheets as proof of work. It helps you with the data related to the working hours and enables you to calculate the payment quickly and precisely. That's how you can bring transparency to the payroll processes.
Making accurate quotes for the clients
Dealing with clients is not easy at all. It's all about your negotiation skill, the right idea of employee calibers and financial prowess. So while sending the quotes for a project you are going to work for your client, you must apply a blend of these attributes to make the process transparent, doubt-free and profitable.
Now, if you have a clear timesheet template of the employees you want to deploy to the project, it will be easier for you to tackle the negotiation challenges with the clients. A reliable timesheet of the employees would help you make the process transparent, and now you can ask for financials from your clients with more confidence.
Improving productivity and efficiency of the employees
Improving the employees' productivity overnight is not a walk in the park. You need to set long term realistic goals, and you need to monitor and analyze their progress in different intervals.
One of the most practical ways to make your employees more efficient is to manage timesheets for them. It seems insanely simple at first; however, creating a sense of accountability by maintaining a daily timesheet isn't that easy. But don't worry! An automated timesheet or advanced time tracking software can make this process super-easy for you. You can eliminate the barriers used to impede the rise of productivity.
Apploye timesheet app to manage employees work hours.
Already we have come to know how important it is to implement automated timesheet calculations. Let’s see how Apploye can benefit you with timesheets.
✅ If you are an employer, It will help an employer keep track of the employees' total work hours and make a judgemental payroll. You can also keep track of the timesheets of your remote workers and work from home employees.
✅ If you are a freelancer or independent contractor, you can keep track of your timesheets very easily with Apploye. You can send more accurate quotations to your clients. It will also help you compare your task times and increase efficiency later.
✅ Apploye's advanced reporting feature lets you clearly understand the employees' timesheets with productive and non-productive hours. Export the reports into pdf or excel for further analysis.
👉 So, why to wait anymore? Start recording your employees’ timesheets automatically with Apploye. Explore more Apploye features with a 10 days free trial without adding a credit card.