#1 Project Time Tracker App
Find the time being spent on your project and tasks. Use Apploye, the best project time tracking software to manage your projects with actionable reports.
What is project time tracking?
Project time tracking involves keeping track of the time being spent on the tasks of a project and the overall progress.
Why track project time?
Generally speaking, humans are not able to give a proper time estimation. We usually underestimate how much time a task can take, since we may only consider a few underlying factors, let alone factor in the less likely events and sudden changes.
That being said, tracking the time on tasks & projects makes it possible to know how much time was taken for that particular task in the past. Therefore, you can allocate a reasonable amount of time and correctly set the timeline and cost estimates for a project.
Apart from meeting the deadline easily, you can also do the following:
- Better manage the projects.
- Track task & project progress and allocate resources accordingly.
- Increase project profitability.
Advanced features for project time tracking
Apploye project time tracker can do a lot more than just allowing you and your employees to track time in projects. Let's have a look at the most important features of Apploye time tracker:
Time tracking in project management made easy
The project's time can be tracked individually, just as it can be done with tasks. So, you get the data of time spent on the projects that will help in time estimation in future projects.
Track spent and billable amount of the project
Get data on the amount spent from the total budget and the amount you can bill the client. Set up the notification percentage, to get notified when project cost reaches a certain amount of budget.
Create invoices for the project easily
Know the uninvoiced amount or the total amount claimed based on the project's progress. You can easily send invoices to clients, based on the time tracked for a project. Previous invoices can also be tracked from Apploye. You can even know if an invoice was partially paid.
Intuitive project progress report
Check the progress of the project based on the time spent and cost. You can also track this data on a weekly, monthly, and yearly basis.
Progress report based on time spent.
Progress report based on the total cost.
Outdoor project tracking
Outdoor employees associated with a project can be tracked with time spent on locations they are supposed to be in. You can check the location, along with time tracked on projects.
Integrations with popular project management software
Apploye has integrations with many project management apps. This will allow you to track time on these project management software.
Know who is working on what projects & tasks
Apploye has a feature called "Live Feed", which allows you to see employees with the tasks & projects they are working on in real-time. You can also check the assigned employees and know which tasks & projects your employees are working on.
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How to track time on projects?
Time tracking tools make it easy to track track time on the projects and tasks. Let's get you started with project time tracking in few easy steps:
Step 1
Create an Apploye account and invite team members.
Sign up at Apploye and create your organization. Then, you can invite your team members to the projects.
Step 2
Create projects
Go to the Project option and click on "Create Project" to create a new project.
Step 3
Fill up the project details
Fill up the information like project name, code, start date, deadline, status, and project description. Selecting client is optional. Then, click on save.
Step 4
Assign team members
Now add team members to the project and allow permissions.
Step 5
Add project billing and hours
Billing can be based on project hourly rate or person hourly rate. Add budget based on total project hours or total project cost. Set notification percentage for when you would like to get notified.
Step 6
Creating and assigning tasks
Create tasks under project if required and assign them to your team members by clicking on the Plus button (+).
Step 7
Ask employees to track time
Ask your employees to download the app and then start tracking time. After that you can see how much time they are tracking in which projects and tasks.
Step 8
Track project progress and expenses
Go to "Edit Project" from the Actions dropdown. Then go to "Project Budget" under "Add Billings & Hours" section. Set up the budget and notification.
Step 9
Check details and Export reports
Click on "View Details" from the dropdown menu to check the details of the project. You can go to Time and Activity Reports and filter the time by projects. The time and data can be exported in CSV or PDF file.
Step 10
Invoice clients and Manage payroll
To send invoice to clients, go to "Invoice section" and click on "Create New Invoice" button. Go to "Payroll" section to check employee payroll and keep documentation of payments.
All You Need to Know about Project Time Tracking in 2023
In the past, companies used non-specialized software like Microsoft Excel for project tracking. However, using software not designed for tracking the progress of projects won't help your company in managing projects. Track time spent on projects to make accurate forecasts, increase resource visibility, and boost productivity.
Apploye simplifies project management time tracking through smooth task creation, continuous timesheet tracking, and systematic monitoring of cost & time usage. Apploye goes beyond normal time tracking to help you avoid hidden project costs, compare estimated and actual expenses, and assess project profitability.
Why is project time tracking important?
Tracking time spent on projects with the help of a project time tracking tool is a novel way to expedite business growth in the long run. Read on to know how you can be benefitted from a project time tracking software like Apploye while tracking time spent on projects.
Optimize time management
A project time tracking software helps track the time spent on different projects and their performance. It eliminates unnecessary time lapses and provides a precise understanding of actual time expenditure.
Create a more transparent process for clients
A project time tracking app enhances client management by providing better estimates, precise task records, and billing. It prioritizes high-value client dealings, strengthening relationships.
Project budget tracking
An advanced project time tracking software simplifies financial calculations, offering matrices that indicate project profitability. It provides real-time insight into budget utilization.
Billable and non-billable hours calculation
A project time tracking tool differentiates between billable and non-billable hours, ensuring accurate client billing and remuneration calculations. It allows you to track the billable hours accurately.
Better client billing
Efficient client billing requires tracking working hours and ensuring every second worked is accounted for. Project time tracking software simplifies billing and client management.
Increased profitability (Bill rate and pay rate)
An advanced project time tracking tool helps optimize profitability by managing employee and client complexities, ensuring accurate bill rates and pay rates.
Automatic Invoice generation
A project time tracking software automates invoice generation. It also supports multiple currencies, tax deductions, and discounts, with downloadable copies.
Task tracking under the project
Project management time tracking tools accurately track tasks, eliminating financial miscalculations. These ensures successful project execution, along with the associated tasks.
Identifying more and less profitable projects
Project time tracking software stores past projects for evaluation, including project details, duration, budget, tasks, and more. This helps assess project success and profitability.
Project records for further collaboration
Project time tracking software provides records of completed projects, facilitating collaboration with previous clients and addressing uncertainties regarding billing and budget allocation. You can check whether if a project was partially paid or fully paid, and when.
Project time tracking as a team or individual
A project time tracker app allows precise time tracking for teams, assignment of employees, and automating processes. Freelancers and independent contractors can benefit from project time tracking software by providing proof of work, tracking time, and billing clients based on hours worked.
Project time tracking benefits
Major benefits of tracking time on project includes:
Identify areas where you can improve your efficiency
Tracking projects' time allows you to know how each task is progressing and which took more time than usual. You can evaluate all the data to know where are the bottlenecks. Then, you can improve these areas and improve the efficiency of your organization.
Track and maximize time spent on most profitable projects
By tracking time on projects, you can find how many hours does it take for a project to be completed. Comparing your billable hours, you can identify which projects are the most profitable. You can measure ROI (Return on Investment) for each projects as well.
Better resource allocation by tracking project progress
Project time tracking can help you know the progress of the projects. Using the data, you can get better idea where to allocate more resources. You can assign more employees, if you see a project is less likely to finish on deadline.
Save time by tracking how long tasks actually take to complete
Tracking time on tasks allows you to know how long each tasks take. It leads to optimizing the processes, which will result in saved time.
Generate accurate reports for clients or managers
Apploye also allows you to generate and export reports for clients and managers. You can also directly invoice clients based on projects.
Apploye- Best project time tracking software
Apploye is the best software for project time tracking, known for its effectiveness in tracking time spent on projects, including an effective time tracking with a screenshot feature.
Few of the features you get from Apploye while managing projects
- Active & Archived projects
A separate view is available at Apploye, where you can find which projects are on the run and with which you are done. - Comprehensive project summary
Apploye allows you to see the budget, spent hours, remaining budget, and spent amounts for all of your projects in one place. - Project billing:
You can easily and quickly set up your project billing to invoicing your client through Apploye. - Project budget
Through Apploye, you may create a project budget, receive notifications when objectives are reached, and keep track of the project's cost and profitability. - Budget alert
Setting up cost and time budget for your projects will help you to receive an email/notification alert when you reach a certain percentage of the project budget. - Add people & permission
While maintaining projects with Apploye, you may assign employees to projects and set permissions to ensure that project management runs smoothly and efficiently. - Set Billing method
Hourly or Fixed fee- any one of them can be chosen by you while running a project and billing clients using Apploye. - Project manager role
After appointing someone as Project manager, he will be able to view all the data related to that specific project.
What are the costs of the Apploye project time tracker?
The table above highlights the significant price differences among major project time trackers. You can easily understand the value of choosing Apploye, especially considering its remote employee monitoring features. By opting for the annual plan, you can save up to 50%, and the monthly plan is also affordable.
It's time to elevate your projects with the best project time tracking tool, Apploye.
Frequently asked questions
Project tracking generally means recording the process of ongoing projects and the sub-tasks that constitute the project. Through project tracking, you get insights into the project's overall progress regarding budget incurred, time spent and target fulfillment.
If you are a freelancer or an individual who wishes to measure time spent on projects, a project time tracking program can be helpful. You might work for your clientele, but you'll need assistance providing them with job samples. However, a project time tracking tool like Apploye can be of great use to you even if you decide to measure time spent on projects on an individual basis.
Nowadays, project managers track the hours of their employees working on any particular project. This is done through project time trackers such as Apploye. It gives them a proper idea of the employee performance, the real-time progress of the projects and an estimation of how profitable the project can be.