Time Tracking with Screenshots

Use Apploye Time Tracker with Screenshots software to see how employees are using their time. Track activity, take multiple screenshots, and apps usage monitoring to know when someone is really working or wasting time.

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Features to track time with screenshots

A time tracker with screenshots tracks users' time spent on each tasks & projects and records progress with screenshots. This feature can be particularly useful for documenting work or ensuring accountability.

Advanced time trackers with screenshots like Apploye will have features like activity and productivity tracking, real-time screenshots, idle time tracking, detailed reporting, payroll, and invoice clients. Let's have a look at them.

Up to 3 Random computer screenshots every 10 minutes

Automate screenshot monitoring with Apploye's screenshot time tracking software. By default, Apploye desktop timer takes a screenshot every 10 minutes at random. However, you can change the rate of the screenshot capture and get up to 3 screenshots per 10 minutes.

Apploye time tracker taking screenshots, with option for changing the frequency of screenshots

Screenshot Capture Notes

Users can add notes on the specified screenshot so that they are taken into account when necessary. They can write the reason why the screenshot is showing a non-productive task, or why the activity percentage is low. They can also add any specific remarks about the task as a note.

3 screenshot notes being shown, written by employees with a popup box

Support Multiple Monitors

Do you have heavy-duty employees who love using multiple monitors? Developers and designers like to have multiple monitors Apploye allows you to monitor multiple screens together, so we got you covered.

Number of screens connected has been zoomed in with a circle, inside a screenshot time frame of Apploye, the best time tracking software with screenshots

Advanced Screenshot Control

Whether you want to stop users from deleting screenshots, or not require permission to take the instant screenshots, you can easily customize it. You can also disable screenshots for the whole organization, or stop tracking any individual member. All you need to do is go to Activity Settings to control all the screenshot time tracking settings.

Screenshot settings, with toggle button for screenshot tracking, screenshot blur and delete screenshots. Along with 3 rates for taking screenshots.

Instant Screenshots in Real-Time

Besides random screenshots, what if you want to know what your employee is doing right now? No worries, you can take a real-time screenshot at this moment to know exactly what is being shown on the employee screen.

List of 4 employees, for capturing real time screenshots with time tracking, along with icons of Monitor *2 meaning that screenshots of 2 monitors connected has been taken.

Live Feed

Live Feed shows when employees are online and what tasks they are working on right now. All the data will be shown in real-time. You can also check their latest start time. Instant Screenshots can be accessed from the Live Feed page.

Live feed showing the employees who are online right now, with option for screenshot monitoring, along with a red Today Live button

How does screenshot time tracker improve employee productivity?

Screenshot tracking helps in increasing accountability and productivity. But, managing time on tasks with minimal distractions can be really useful in increasing productivity. Apploye has more features for improving organization efficiency.

Productivity Tracking

Apploye is a time tracking app that tracks screenshots and shows activity levels based on the user’s interaction with the keyboard & mouse. You can easily know when someone is away from their desktop or being idle.

Check out what percentage of your employees are keyboard warriors, mouse mavens and touch typists to get a good idea on how they spend their time at work.

An employee with his total tracked time and activity percentage

Apps Tracking

Keep track of how much time your employees spend on each app & software. It helps managers to create the right decision on resource allocation. You can also identify if they are using any malicious software.

Apploye keeping log of apps usage time, with percentage and total time spent on each software

URLs Tracking

Keep track of the URLs your employees visit to ensure they don't go over their allotted time. You'll be able to check the subdomains of the visited websites.

Tracking which websites employees visit and how long they spend on them allows you to not only monitor whether or not they are overusing specific sites, but also to keep an eye out for any unusual activity.

Apploye keeping log of URL usage time, with percentage and total time duration on each visited websites, along with subdomains

Easy & Detailed Reporting

Apploye Time Tracker with Screenshots capture automatically generate visual reports of all tracked time. You can export the reports in CSV and PDF format.

You will get a clear picture of your employee’s work from start to completion, including what they were doing and how much time was spent on it at each step. So you can be sure that your staff is putting their time to good use and not wasting it away with non-work-related activities.

List of employees with activity percentage and total time tracked, along with a popup for export report in PDF or Excel formats

What Our Users Say about Apploye

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How does time tracking with screenshot capturing work?

You can automate screenshots with the help of a time tracker with screenshots like Apploye. This software is designed to take up to 3 screenshots of the user’s computer screen every 10 minutes time frame, after they start the desktop timer. To get started follow these steps:

Step 1

Sign up for a Free trial.

Create an account with Apploye and complete the onboarding process.

Home page in Apploye, with a golden arrow pointing from Free 10-Day trial to signup page

Step 2

Invite the team members

Invite your employees directly with email or let them join using the organization code.

Organization name and timezone selection page, with an arrow pointing to Invite member page during onboarding

Step 3

Download and install the desktop app

Ask your team members to download the desktop app for their PC. Then, when tracking time with the app, screenshots will be taken automatically.

Tracking time from Apploye desktop app, for screenshots monitoring

Step 4

Take real-time screenshots instantly

You can also take real-time instant screenshots of any employee’s screen. From Live feed section, you can know who is working at this moment.

List of employees, with options for taking real time screenshots

Step 5

Review the screenshots and settings options

From the web app, admins can easily check the screenshots by filtering members, projects or tasks. For viewing multiple screenshots from different monitors, please click on any thumbnail and a slideshow will open up to show you all the available screenshots. From settings, you can turn off screenshot deletion by members or stop tracking for any individual.

Try Apploye Screenshot Time Tracker Free for 10 Days.

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The Ultimate Guide to Time Tracking Software with Screenshots

Apploye's time tracker with screenshots features accurate hour tracking and screen monitoring, which creates an evidence trail in case of any doubts regarding employees' work activities. Once regarded as a luxury, screenshot monitoring software is now essential for ensuring efficiency and productivity in the modern workplace.

Why use a time tracker with screenshots software?

1. Employee screenshot monitoring drives productivity 😎

Using a good remote employee monitoring software is one of the simplest methods to increase workplace productivity, and it may also help you avoid any unaccounted-for hours, such as when someone is on social media instead of working.

There are numerous advantages to time tracking with screenshots, including checking who is online at all times (or not), providing clear evidence of how much productive vs. unproductive work each person does. Screenshot monitoring ensures that everyone has an equal chance at success, and, most importantly, it drives productivity, especially for remote and virtual teams! 🎉

It doesn't matter if you have 5 or 50 employees; leveraging screenshots and time tracking will help you achieve your goal faster ! This time recorder app will boost the productivity of your team.

2. Tracking task time & project budgeting

Time management can be challenging for remote employees, but screenshots time tracking can expedite the process of establishing trust and setting expectations. Time tracking with screenshots on each individual task, and projects with budgeting can help increase transparency, accelerate projects and ensure that each task is executed according to specification.

3. Workers that are stalled in a task can be tracked using automatic screenshots

The sophisticated time tracking app for Android , iOS, Mac, Windows, and Linux time tracking can be made available to your entire organization or to individual employees. Tell them you're going to use an employee monitoring software beforehand, and see how their productivity increases. 📈

What is the ROI of such time tracking software with screenshots in monetary value?

After using a system like Apploye you should expect an estimated 20% jump in employee productivity. This means 20% more work done across your projects.

As we all know, the demographic difference can be a reason for salary variation; here is an illustration of three different cases that depict how business owners can benefit from time tracking software.

20% Extra Output using Apploye (in US Dollar)
Price of Apploye (Monthly Elite Plan)
Monthly ROI from Apploye Subscription
Case-01 (Low-Income regions)
Case-02 (Middle-Income regions)
Case-03 (High-Income regions)

The above table shows us how a business owner can heavily be benefited from using Apploye as we can see that in low-income countries (Case-01), the ROI could be a staggering 1428.57%, where in the high-income countries it could be above 11400%! 👌

Other associated features of time tracking app with screenshots

To run a smoother remote company, you will need more than basic screenshots monitoring. Apploye you will help you with advanced features like multiple screen monitoring, activity & productivity tracking, screenshots notes, applications and website tracking, and many more features 🎁. Some of them includes:

Idle Time Tracking

Apploye will mark the idle time in timesheets. You can easily delete them or keep them. You can also omit them from Timesheet Approval.

Idle time being marked in timesheets with lines, inside a laptop

Invoice & Payroll

If you want to invoice clients based on the tracked time on projects, or pay employees for the tracked time, you can easily do that with Apploye time tracker with screenshots.

List of employees with time worked, pay rate, total pay, along with Mark as paid and Send Payment button and date mentioned on top

Q&A about time tracker with screenshots

What is the screenshot taking interval with the timer app? 📸

Apploye desktop app captures user screen randomly. By default, 1 screenshot is taken randomly in 10 minutes. However, from settings, you can set it to get up to 3 screenshots per 10 minutes. That is 18 screenshots in 1 hour.

There is no fixed interval for real-time instant screenshots. They are taken manually.

Which industries use time tracking with screenshot software most?

Here is the list of worker types and companies that need time tracker with screenshots most:

  • Remote Work
  • Virtual assistants
  • Agencies
  • Developers
  • Recruitment firms
  • Offshore outsourcing & teleworkers
  • Ecommerce & online sellers
  • Software companies
  • Startups
  • Law firm
  • Call centers

Where do you store the screenshots? Is my data safe?

Apploye uses AWS enterprise-grade cloud to store your data safely. Your data are completely safe as we maintain high-security standards 🔒.

How to choose a Time Tracker with Screenshot capture features

When choosing a time tracker with screenshot capture features, it's important to consider your objectives and the specific needs of your team. When choosing a time tracker with screenshot capture features, it's important to consider your team's specific needs and goals. Here are some factors to keep in mind:

1. Determine your objectives.

Identify your team's needs, including the number of employees, work locations, and any specific project management requirements. Knowing what you need will help you choose the right software that fits your business.

2. Consider features.

Look for a time tracker with screenshot capture features that can accurately monitor work hours, productivity levels, and task completion. Consider additional features such as invoicing, reporting, and integration with other business tools.

3. Evaluate pricing.

Compare pricing plans and select a solution that offers the most value for your budget. Look for solutions that offer a free trial or demo so you can try before you buy.

You should invest in a solution that offers the functionality required by your business. While there may be an upfront cost, the benefits of increased productivity and accountability may make it worth it.

Our recommendation

After evaluating multiple time tracking software with screenshots, we recommend Apploye as the best solution due to its extensive list of features at an affordable price point. Apploye provides over a hundred valuable features, making it a great choice for businesses of any size.

In addition to Apploye, there are several other screenshot time trackers available in the market. It's important to compare features and pricing to find the best fit for your business.

In the following part of this blog, we will discuss several alternative screenshot time trackers available in the market.

What are the costs of time tracking software with screenshots?

The following table represents the costs of some of the most advanced time tracking software in the market.

Screenshot Monitoring Software
$3.5 per user/month (paid annually) or $7 per user monthly.
$10 per user monthly
$10 per user monthly
Time Doctor
$10 per user monthly
$10 per user monthly

The above table shows us why choosing Apploye for your business is a cost-effective decision. Its annual plan can save you up to 50% while choosing the monthly plan isn’t so expensive at all 💸.

Is there a 100% free time tracker with screenshot?

Developing time tracking software with screenshot capture involves complex problem-solving, desktop app development, high cloud storage for storing images, and ongoing support and maintenance. As a result, it's rare to find free options available in the market.

However, Apploye offers a 10-day free trial period that you can use to determine whether this type of time tracking software with screenshots monitoring is beneficial for your company. We believe that 10 days is an optimal amount of time for you to evaluate and decide whether investing in such software is worth it for your business.

How do I introduce screenshots tracking software to my team?

Implementing a screen capture based time tracking system may have various benefits, but it can also raise concerns among team members. However, if implemented effectively, this functionality can help a lot in employees being more accountable and productive. Here are some tips to effectively introduce this functionality and build trust with your team:

1. It is critical to skim rather than scrutinize.

It's important to use the screenshots as a tool for monitoring overall work activity, rather than scrutinizing individual employees. There is no need to investigate deeply into a worker's personal work. Avoid micromanaging, as this can negatively affect team morale and productivity.

2. Show empathy towards your employees.

Treat your team members as individuals with their own needs and work styles, instead of robots. Avoid excessive control, as this can increase stress & anxiety and decrease productivity. Let your team know that this is about enhancing team performance, not monitoring individual actions.

3. Communicate with your team.

It's important to be transparent about why you're implementing the new system and how it will benefit the team. Give your team time to adjust and address any concerns or questions they may have. Ensure that you have their trust by being open and honest. Give them their necessary privacy.

How do I start using Apploye screenshot time tracker?

To start using Apploye screenshot monitoring tool, please follow this Getting started guide. It's very easy to get started!🎆

Moreover, we are offering you a free 10-day trial. It won’t take more than 2 minutes to activate the Apploye trial under any plan. No credit card is required for the free trial.

There are four different pricing plans for Apploye. As you’re considering a time tracker with screenshots, the Elite plan will suit your needs. To learn more about Apploye pricing, you can go through the pricing page.

Lastly, are you having issues and concerns implementing Apploye in your business? Feel free to book an Apploye demo with our experts, or send a message via the chat bubble.💬

Frequently asked questions about time tracker with screenshots

Does time tracker take screenshots?

Apploye offers a simple time tracker that takes screenshots randomly. It can take at most three screenshots every ten minutes, which managers may customize according to their necessity. Apploye shows the screenshots with the productivity percentage and delete option if the particular employee finds it too secretive about sharing.

Do employers take screenshots?

According to Digital.com, every 6 out of 10 employers need some monitoring software for remote workers and 81% of companies who implemented that observed a surge in employee productivity. So employers nowadays take screenshots to ensure sheer productivity and performance boost.

Can companies legally take screenshots?

Without fear of legal repercussions, companies are legally permitted to monitor employees and track screenshots. There are, however, limitations imposed by local regulations. Employers should use caution when handling the private information of their employees.

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