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Apploye is time tracking software for virtual assistants and the agencies that manage them. VAs track time on Windows, Mac, Linux, Chrome, Android, or iOS, even offline. Managers see screenshots, app and website usage, and timesheets to approve. And Clients get read-only access to the hours they pay for.
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A VA logs six hours in a spreadsheet. The client asks what happened between 2 and 4 pm. Without records, you're defending the invoice from memory.
Different VAs, different hourly rates, different clients. Every pay run means moving numbers between a timer, a sheet, and an invoice tool, and every move is a chance for a mistake.
New clients want proof that work is getting done before they renew. Weekly status emails don't give them that.
Wing Assistant had all three problems. Before Apploye, its VA hours were tracked by hand, which led to reporting delays and occasional billing disputes. After switching, time tracking accuracy rose 40%, and payroll errors fell 30%.
Read the Wing Assistant story
Import your clients and projects in bulk. Give each VA a pay rate and each client a bill rate, so every hour is priced the moment it is tracked.
A VA picks the client and task, then starts the timer on desktop, mobile, or the Chrome extension. Apploye logs screenshots, apps and websites used, and activity levels. No internet? Tracking keeps going and syncs when the VA reconnects.
Review each VA's timesheet and approve or reject it. Send the client an invoice for hourly or fixed-fee work, and calculate VA pay from the same approved hours.
Start tracking your VA team free →
1. Set Up Your Clients and Rates
Import your clients and projects in bulk. Give each VA a pay rate and each client a bill rate, so every hour is priced the moment it is tracked.
2. Your VAs Track Time, and Apploye Records the Proof
A VA picks the client and task, then starts the timer on desktop, mobile, or the Chrome extension. Apploye logs screenshots, apps and websites used, and activity levels. No internet? Tracking keeps going and syncs when the VA reconnects.
3. Approve, Invoice and Pay
Review each VA's timesheet and approve or reject it. Send the client an invoice for hourly or fixed-fee work, and calculate VA pay from the same approved hours.
Start tracking your VA team free →
Apploye takes automatic screenshots while the timer runs: up to 18 per hour on Elite and 60 per hour on Power, across every monitor. You also see activity levels from keyboard and mouse use, idle time, and which apps and websites each VA used. The Power plan also flags mouse jigglers and auto-clickers.
Create a project for each client, and your VA picks the right one before starting the timer. Set budgets in hours or money for each project, so you see when a client's retainer is nearly used up.
VAs submit timesheets, and you approve or reject them before anything is billed. If a VA adds time manually, they must give a reason, and you approve that entry separately. Clients can get read-only access to see the hours on their projects.
Set a daily or weekly limit for each VA. A part-time assistant on a 20-hour contract can't go over it by accident.
Turn approved hours into a client invoice, with taxes and discounts, for hourly or fixed-fee work. Billable and non-billable time stay separate, so admin time never ends up on a client's bill.
Set an hourly rate for each VA. Apploye multiplies it by approved hours, keeps a payroll history, and exports the numbers to your payroll tool.
Plan shifts for each VA and see who starts and ends on schedule. The live view shows who is working right now and on which client's task. Leave requests and attendance sit in the same dashboard.
What Apploye does for you:
What Apploye does for you:
What Apploye does for you:
What Apploye does for you:
Connect Apploye to Slack, ClickUp, Asana, Jira, and Trello. Your VAs start the timer from the task they're already working on, so time lands on the right client automatically.
"Apploye's time-tracking reports and screenshot logs ensure clear communication on hours worked, providing our clients with greater transparency."
"I manage a remote team and figuring how productive or even if they are working or slacking off was a big issue. Loads fast, easy to use, lots of updates, and powerful."
"Apploye has proven to be more than a tool - it's a key partner in managing our remote, global team."
Yes. The Starter plan is free for up to 10 users and includes time tracking, timesheets, and invoices for up to 3 clients. The account owner is never charged on any plan.
Yes. VAs install Apploye on Windows, Mac, or Linux, or use the Chrome extension, Android, or iOS app. You decide, for each VA, whether screenshots and app tracking are on.
Up to 18 per hour on Elite and up to 60 per hour on Power, across every monitor the VA uses. Screenshots are taken only while the timer is running.
Yes. On Elite and above, you can give each client read-only access to the hours and reports for their own projects.
The VA can add the time manually, but must give a reason. You approve or reject each manual entry before it reaches an invoice. Apploye also reminds VAs to resume tracking after their computer wakes from sleep.
Apploye calculates each VA's pay from approved hours and their hourly rate, keeps a payroll history, and exports the totals to the payroll or payment tool you already use.
Yes. Tracking continues offline and syncs automatically once the VA reconnects.
Starter is free for up to 10 users. Paid plans include a 10-day free trial and a 30-day money-back guarantee.
