How Douglas Tech Academy Tracks Hundreds of Teachers with Apploye

The Challenge: Managing Hundreds of Teachers Across Different Locations

Douglas Tech Academy helps children between the ages of 7 and 15 learn coding and robotics through classes delivered by hundreds of teachers.

Its teaching model is diverse. Some instructors deliver online classes to international students, while others travel to schools across Canada to teach in person.

For Douglas Tech Academy's management team, that scale created an operational challenge.

They needed a reliable way to understand when teachers were working, how working hours were being used, and whether schedules were being followed without relying on manual tracking and reporting.

For online teachers, the team needed visibility into working hours, productivity, and workload. For teachers delivering classes in schools, they needed a simple way to keep track of arrival and departure times.

As the organization grew, maintaining that visibility manually meant spending valuable administrative time collecting information and creating reports instead of focusing on the quality and delivery of its educational programs.

Creating Greater Visibility with Apploye

Douglas Tech Academy introduced Apploye to give its management team a more organized way to oversee its teaching workforce.

For a team operating hundreds of instructors, bringing this information together in one place makes day-to-day management considerably simpler.

Reducing the Work behind Tracking and Reporting

Before using Apploye, tracking hours and turning that information into useful reports required more manual effort from the Douglas Tech Academy team.

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Apploye has helped streamline that process.

The benefit is not simply having a record of time. It is having a clearer picture of how teaching resources are being used across the organization. That visibility also helps teachers remain focused on the work in front of them.

Supporting Both Online and In-Person Teaching

One of the important aspects of Douglas Tech Academy's operations is that its teachers do not all work in the same environment.

Alongside its online programs, the academy delivers in-person coding and robotics classes at schools across Canada.

Apploye helps the organization keep track of when teachers start and stop their classes. This gives managers better visibility into working hours outside a traditional office environment and helps them make more effective use of teachers' available time.

Instead of managing these teams through disconnected processes, the academy can maintain a more consistent approach to time and attendance tracking across its workforce.

A Responsive Support Team during Implementation

Rolling out a new remote workforce management tool across an organization with hundreds of teachers also requires more than software alone.

For Mohammed Douglas, Apploye's support team played an important role during the early stages of implementation. He says,

That hands-on support helped the academy introduce Apploye across its organization and establish the processes needed to use it effectively.

The outcome: More Time and Visibility for What Matters Most

Today, Apploye helps Douglas Tech Academy manage working hours, schedules, teacher activity, and attendance across a large and distributed teaching workforce.

By reducing the need for manual time tracking and reporting, the academy's management team can spend less time on administrative work while maintaining visibility into how teaching resources are being used.

For the institute, that operational efficiency ultimately supports a much bigger goal: delivering high-quality coding and robotics education to children.