Best HR Software in Malaysia

Hero image for the article named "Best HR Software in Malaysia" showing various HR symbols and Malaysian landmarks.

Running a small business in Malaysia means juggling tasks like sales, marketing, and managing employee details. It's tough keeping track of everything manually. However using top HR software in Malaysia can simplify these tasks, saving time and reducing errors, letting you focus more on growing your business.

In this article, we will explore the top HR software options available in Malaysia, highlighting how these tools can transform your HR processes, from payroll management to performance tracking. Our review aims to assist you in finding the ideal HR software that caters to your organizational needs.

Malaysia's Top HR Software and Their Pricing Plans

Here is a list of the pricing plans for Best HR Software in Malaysia

HR Software in Malaysia Pricing Plans
AgileHRMS Starts from $1.5 per user per month
Kakitangan With a minimum of three users
and all their add-ons (E payroll, E leave,
Eclaim, E Attendance, and HR premium)
price is RM 145/month
Apploye Standard: $2.5 per user/month
Elite: $3.5 per user/month
Enterprise: Contact Seller
Swingvy RM 8.50 per user per month
Talenox Starts from RM40/month
for the first 5 employees*
PayrollPanda RM 32.30/mo (Base Price) + RM 6.80/mo
EasyWork Standard Plan $7.49 / month
PRO Plan $9.99 / month
HREasily Pricing of different modules per user per month
Payroll (MYR5.20)
Leave (MYR2.60)
Claims (MYR2.60)
Time Attendance (MYR2.60)
Facial Recognition (with Time Attendance) (MYR7.80)
Scheduling (MYR7.80)
HR2Eazy HR2Eazy Premium Subscription
RM 10 / USER / MONTH

Detailed Review Best HR Software in Malaysia

In this part of the article, we'll review in detail about the best HR software in Malaysia

Homepage of AgileHRMS, with texts mentioning Online HR system for managing your employees, along with few screenshots of the HR system

As a growing business, you shouldn't be spending too much time managing HR and payroll processes. You should be focusing on company growth. Here, AgileHRMS can help you save time and effort. It is one of the best cloud-based HR software for Malaysian companies.

Attendance management, leave & PTO management, payroll management, expense tracking, and recruitment management are all available in a lightweight web app. Moreover, you can add employee information, and manage appraisals and training programs of your employees.

AgileHRMS is a pretty flexible HRMS software. You can use it to modify the settings and options to fit your organization's needs. You can add multiple different roles and approvers for each employee.

Key Features

  • Attendance Management
  • Employee Database
  • Payroll Management
  • Leave Management
  • Performance Management
  • Learning Management
  • Recruitment Management
  • Expense Tracking
  • HR Reports & Analytics

2. Kakitangan - Best HRMS in Malaysia

Homepage of Kakitangan Website mentioning text such as 'Loved by HR admins across Malaysia' and few other HR symbols

Managing HR and payroll processes can be a hassle if you're a small or medium-sized business in Malaysia. That's where Kakitangan comes in - it's a cloud-based Human Resource Management System (HRMS) and payroll software that simplifies everything. With its easy-to-use interface and comprehensive features, you can streamline HR tasks and make them more efficient and accurate.

Attendance tracking, leave management, payroll processing, and employee self-service are all included in one integrated system, making it easier to manage your team. Plus, Kakitangan helps you stay compliant with Malaysian labor laws and regulations, minimizing legal risks and improving compliance.

Overall, Kakitangan is an all-in-one HRMS solution that increases productivity, enhances employee engagement, and simplifies HR and payroll processes for SMEs in Malaysia. If you're tired of managing HR and payroll manually, consider trying Kakitangan.

Key Features

  • Payroll Processing
  • Leave Application
  • Expense Claims
  • Shift-Scheduling
  • Document Storage and Sharing (Premium Feature)
  • Audit Logs of Employee Profile Changes and Attendance (Premium Feature)
  • HR Database Management
  • Medical Benefits Management
  • Secure Cloud Storage
  • Encrypted Data Transfer

3. Apploye - Specialized HR Software for Employee Monitoring

Dashboard of Apploye which is one of the best time tracking and employee monitoring software in Malaysia for HR

Apploye stands out as one of the best HR software in Malaysia for time tracking and employee monitoring, catering to the dynamic needs of modern workplaces. Known for its precision and ease of use, it offers a robust platform for businesses to manage and optimize their human resources effectively.

Key features include real-time tracking, comprehensive reporting, and advanced monitoring capabilities designed to enhance productivity and operational efficiency. Apploye is particularly acclaimed for its intuitive interface, ensuring a smooth user experience for managers and employees.

Its versatile functionalities, such as online timesheets, invoicing, random screenshots make it an ideal choice for businesses seeking a holistic approach to employee management. Particularly beneficial for remote teams and freelancers, Apploye's sophisticated yet user-friendly tools position it as a top-tier choice in HR software for time tracking and employee monitoring.

Key Features

  • Time Tracking
  • Employee Monitoring
  • Screenshots and Activity Levels
  • GPS Tracking
  • Online Timesheets
  • Project and Task Management
  • Reports and Analytics

4. Swingvy - Best HRMS System in Malaysia for overall management

Hompage of Swingvy HRMS Website mentioning what it makes easy for HR professionals in Malaysia

Swingvy is a cloud-based Malaysian HR software platform that provides businesses with an all-in-one solution to manage their workforce efficiently. With features such as payroll processing, benefits administration, time and attendance tracking, and employee management, you can simplify HR processes, reduce administrative tasks, and streamline workflow.

Moreover, Swingvy's self-service portal will allow your employees to access their personal information, request leave, view payslips, and update their details, empowering them to manage their HR-related tasks. Additionally, expense management and team management will help your business manage its finances and enhance team communication, resulting in better collaboration and productivity.

Overall, Swingvy is an excellent solution for businesses of all sizes, providing a reliable and user-friendly HR platform to manage their HR processes effectively. By utilizing Swingvy, you can focus on what matters - their people and their growth.

This HR software company is from Petaling Jaya, Malaysia

Key Features

  • Payroll Management
  • Employee Benefits Management
  • HR Information System (HRIS)
  • Mobile Accessibility
  • Employee Onboarding and Offboarding
  • Performance Management
  • Reporting and Analytics
  • Employee Self-Service Portal
  • Compliance Management
  • Integration Capabilities

5. Talenox - Best Malaysian HR Software for Employee Data Management

Homepage of Talenox (top HR software in Malaysia) mentioning "one hr system for your payroll leave and more"

Talenox is a Singapore-based HR software company but also available in Malaysia provides cloud-based solutions to help businesses streamline their HR processes. Their mission is to simplify HR operations and make them more efficient for businesses of all sizes.

With features such as customizable payslips, automatic statutory calculations, and integrations with other business tools, Talenox has become famous for Malaysian companies looking for an all-in-one HR software solution in various industries, from small startups to large enterprises.

Moreover, their user-friendly interface and affordable pricing plans have made it easier for businesses to adopt their services without breaking the bank. Talenox is a reliable HR software provider that can help businesses of any size and industry manage their HR processes more efficiently.

Key Features

  • Payroll Processing
  • Leave Management
  • Employee Database
  • Attendance Tracking
  • Benefits Administration
  • Tax and Statutory Compliance
  • Reports and Analytics
  • Employee Self-Service
  • Performance Management
  • Multi-Country Support
  • Integration Capabilities

6. PayrollPanda - Best Malaysian Payroll Management Software

PayrollPanda is one of the best HR Software in Malaysia and Hong Kong. With PayrollPanda, businesses can easily manage employee data, process payroll, calculate taxes and statutory contributions, and more.

The software is user-friendly and accessible from anywhere with an internet connection, allowing businesses to manage their payroll on the go. Moreover, PayrollPanda offers affordable pricing plans and excellent customer support, making it a popular choice for businesses looking to simplify their payroll processes.

By using PayrollPanda, you can save valuable time and reduce manual errors while ensuring compliance with local regulations. Overall, PayrollPanda is a reliable and efficient solution that empowers businesses to focus on what matters most: growing their business.

Key Features

  • Automated Payroll Processing
  • Statutory Compliance
  • Employee Self-Service Portal
  • Leave Management
  • Bank Integration
  • Reporting and Analytics
  • Cloud-Based and Secure
  • Customer Support
  • Integration with Accounting Software
  • User-Friendly Interface

7. EasyWork - Best HR System in Malaysia for Employee Attendance Management

Homepage of Easywork (hr software Malaysia) mentioning 'why choosing easywork to modernize HR management'

EasyWork, recognized as one of the best HR software solutions in Malaysia, revolutionizes human resources management with its comprehensive and user-friendly mobile app.

Trusted by over 100,000 companies globally, EasyWork streamlines critical HR processes with features like advanced attendance tracking, intuitive leave management, automated payroll, and an innovative rewards system.

This app not only enhances efficiency and employee engagement but also leverages cloud security and digital integration, making it a top choice for modern, forward-thinking businesses in Malaysia looking to optimize their HR operations.

Key Features

  • Announcement
  • Calendar
  • Documents
  • Organization Chart
  • Reward
  • Approval
  • Attendance
  • Asset Management
  • Claim
  • Feedback
  • Job
  • Employee Management
  • Hiring
  • Leave/Leave Pro
  • Payroll Beta

8. HReasily - Best Shift Scheduling Software for HR in Malaysia

Homepage of HReasily, showing avatar of two person and on the side it's mentioned "the one stop hr you need"

HReasily is a cloud-based human resource management system (HRMS) that simplifies HR processes and streamlines employee management. This platform provides a comprehensive range of HR and payroll solutions to Southeast Asian businesses, enabling them to focus on their core operations. It is user-friendly, affordable, and easy to implement, making it an ideal solution for businesses of all sizes and industries.

By leveraging the robust features of HReasily, businesses can automate their HR processes and improve their overall HR management. This platform is designed to cater to the unique needs of businesses in Southeast Asia, and it offers an intuitive user interface, making it easy for anyone to use.

Whether you're a small business or a large enterprise, HReasily is a reliable and efficient solution that can help you streamline your HR operations and improve your overall business performance.

Key Feature

  • Payroll Automation
  • Leave Application and Tracking
  • Attendance Management
  • Centralized Employee Information
  • Expense Claims Processing
  • HR Reporting and Analytics
  • Mobile Application Accessibility
  • Regulatory Compliance
  • System Integration
  • Multi-Currency and Language Support

9. HR2eazy - Best Malaysian HR software general HR and payroll

Homepage of HR2Eazy one the HR and Payroll software from Malaysia mentioning welcome text

Managing HR operations for Malaysian businesses or businesses anywhere can be time-consuming and complex, especially for businesses of varying sizes. HR2eazy is a top-notch HR Software company from Kuala Lumpur, Malaysia that can help in this aspect. With its user-friendly platform, HR2eazy is designed to streamline HR operations, making it easy for organizations to manage their HR processes easily.

This software comes with a comprehensive range of features, including attendance tracking, leave management, payroll processing, and performance appraisal. You can customize these features to suit the unique needs of an organization. Moreover, HR2eazy employs robust data security and privacy measures to keep sensitive HR data confidential.

By using HR2eazy, businesses can improve their HR processes and overall efficiency while reducing errors and compliance issues. Overall, HR2eazy is a reliable and cost-effective solution for businesses looking to simplify their HR management.

Key features

  • Asset Management
  • Biometric Integration
  • Customizable Workflows
  • Employee Onboarding
  • HR Calendar
  • Benefits Administration
  • Tax Compliance
  • Employee Engagement Tools
  • Multi-Country Support
  • Data Security and Privacy

Understanding HR Software in Malaysia

HR software, or human resources software, is designed to help businesses manage various HR tasks more efficiently. Some of the key features of HR software include employee management, payroll processing, and performance tracking.

Employee Management: HR software helps businesses manage employee data, such as personal information, contact details, job titles, and employment history. This data can be easily accessed and updated as needed, making it easier for businesses to keep track of their employees.

Payroll Processing: HR software automates the payroll process, making it easier for businesses to calculate salaries, taxes, and other deductions. With HR software, businesses can generate pay stubs, calculate overtime pay, and even process direct deposits.

Performance Tracking: HR software enables businesses to track employee performance and provide feedback on their work. This helps businesses identify areas where employees need improvement and provide support and training as needed.

Other key features of HR software may include benefits administration, time and attendance tracking, recruitment and applicant tracking, and compliance management. By streamlining these HR tasks, HR software can help businesses save time, reduce errors, and improve employee engagement and satisfaction.

Benefits of using HR software for businesses in Malaysia

HR software provides different types of benefits. Below are a few prominent benefits of using HR software:

Improved Efficiency: HR software automates manual HR tasks like data entry, payroll processing, and performance tracking, making them faster and easier to complete. This helps businesses be more efficient and have more time for important tasks.

Enhanced Accuracy: HR software improves accuracy by reducing errors in HR tasks like data entry and payroll processing.

Boost Employee Engagement: HR software simplifies employee access to personal information, pay stubs, benefits, and other HR details, fostering greater engagement within businesses. This improves employee satisfaction, and loyalty, and reduces turnover rates.

Increased Compliance: HR software ensures compliance with employment regulations, including tax reporting and labor laws, helping businesses avoid legal issues. Automating compliance tasks helps businesses avoid fines and penalties and stay current with regulations.

Improved Decision Making: HR software helps businesses make better decisions by providing access to employee data and analytics. This includes information on performance trends, engagement levels, and turnover rates. This data helps businesses make better decisions about managing and engaging employees.

Therefore, HR software in Malaysia can streamline HR processes, cut costs, and boost employee engagement and satisfaction. HR software automates manual tasks, freeing up time for businesses to focus on growth and expansion.

How do I Choose the best HRIS Software in Malaysia?

Choosing the best HRIS software in Malaysia involves a few key steps:

Understand Your Needs: Assess what your organization requires explicitly from an HRIS, considering factors like payroll, employee services, and compliance with Malaysian laws.

Explore Options: Research both local and international HRIS solutions available in Malaysia. Look for online reviews and get recommendations from other HR professionals.

Evaluate Features: Make sure the software has the features you need and is user-friendly. It should also be flexible enough to integrate with other systems you use.

Consider Scalability and Support: Choose a system that can grow with your organization and offers good customer support and training.

Budgeting: Compare costs, including setup fees and ongoing expenses, and weigh them against each system's benefits.

Test the Software: Request demos or trials to see how the software works.

Seek Reviews and References: Look for user feedback from similar industries or organizations.

Finally, make an informed decision based on your research, ensuring the software aligns with your organization's needs and budget.

FAQ about HR Software in Malaysia

What software is used by HR in Malaysia?

In Malaysia, HR professionals commonly use various software systems for managing human resources. These include international platforms as well as local solutions tailored to Malaysian labor laws and business practices. The choice of software often depends on the company's size, specific HR needs, and budget.

Is there any free Malaysian HR software?

Some HR software solutions require a subscription, but there are also free or freemium options available. These provide basic features such as managing employee records and tracking leave. Paid versions are needed for advanced features such as payroll processing or performance management. Researching and comparing is important to find a cost-effective solution with the necessary features.

What are the top HR systems in Malaysia?

Choosing the right HR system in Malaysia depends on factors like organization size, HR needs, budget, and prioritized features. Each business has different needs, so there is no one answer that applies to all. Research, and compare HR systems, and consider factors like user interface, ease of use, scalability, integration capabilities, and customer support. Seek recommendations from businesses in Malaysia and read reviews for valuable insights. The best HR system for you should align with your goals and improve your HR processes efficiently.

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