13 Best Productivity Apps for mac in 2023

13 Best Productivity Apps for mac in 2023
best productivity apps for mac

How important is productivity for our day-to-day business activities? If we want to accomplish our daily goals and give our best when we work, productivity is one of the key elements. But, it’s not always easy to achieve, especially if we’re trying to do it all on our own. Luckily, all you Mac users out there have a wide selection of brilliant macOS productivity apps that can help you improve different segments of your work and boost your productivity significantly.

We’ve created a list of the 13 best productivity apps for mac and listed all the key features and functionalities. Let’s break it down!

Best productivity apps for mac at a glance


Productivity comes in different shapes and forms. Together, we’ll find out which app helps you with those segments of your work where you lack productivity the most.

Apploye - for Time Tracking

Apploye is a time-tracking app built for organizations that want to take control over their teams' productivity and project management. The app tracks the time employees spend working on different projects, urges them to focus on their work, and thus increases overall productivity by 20%.

The Pomodoro time and Idle time manager both help employees make the most of their day and spend more time focused and actively working.

As for the manager and team leaders, the following features are key:

Time tracking is made simple and super-useful with the Apploye app.

Magnet - for Window Manager

If your work involves multitasking and having multiple windows opened at the same time, Magnet is a great app for you to try.

It’s designed to help you quit switching between apps, and manage them more productively. This app allows you to snap windows into organized tiles and look at multiple neatly organized windows simultaneously.

With Magnet, you can split your screen into:

  • halves
  • quarters
  • thirds

The best part is that Magnet is completely managed by dragging and customizable keyboard shortcuts, which further improves multitasking and helps you be more productive.

ProofHub - for Team Collaboration

ProofHub is a project management program for businesses and teams of all sizes. They offer a centralized workspace where you can easily handle all tasks and projects and even synchronize with other tools your business needs to use.

As they say, they help with planning, collaborating, organizing, and delivering projects.

Here’s what you can do with ProofHub:

  • plan and organize projects
  • assign tasks individually, to certain team members, or to whole teams
  • set deadlines
  • manage a shared team calendar
  • assign roles and responsibilities
  • categorize tasks using labels
  • upload and organize files and documents

These are just some of the many features you can use to help your team stay productive.

MindNode - for Brainstorming

Quality brainstorming leads to quality ideas, projects, and accomplishments. But, if you don’t know how to brainstorm successfully, your ideas can get lost easily or forever remain unprocessed.

MindNode is a macOS app that allows you to use mind mapping and outlining to turn a simple thought into a carefully considered and planned idea. Wherever you are, you can capture your idea and:

  • outline a mind map in a structured and organized way
  • add details and insight as your idea grows
  • focus on a single branch with the spotlight mode
  • transforming the map into tasks

You can be as creative and spontaneous as you want, use stickers, and create new maps on the go.

Airmail - for Mailing

Airmail is a powerful mail client designed to help you manage all your emails in one place. You get to customize it and integrate it with the other apps you're using. Ultimately, your mail management becomes far more productive and you spend less time creating, sending, and checking emails.

The Airmail features we know you're going to love to include:

  • adding multiple email accounts
  • one unified inbox
  • smart inbox that filters and prioritizes messages
  • snooze
  • delayed sending and email scheduling

It’s your one go-to resource for email management and productivity boost.

Krisp - for online meetings

Have you ever been on an online meeting or video call where the sound quality is poor, and you have trouble communicating? The noise and sound issues can turn a five-minute meeting into a never-ending agony.

Krisp is an app designed to eliminate background noise from your speaker and microphone and to ensure your call is distraction-free.

You can trust it to eliminate noise, voice echo, and background sounds that are unwanted. It also offers insight into the call including talk time, call summary and effectiveness, and data about all your meetings.

F.lux - for color control

Another factor that can influence your productivity is your Mac display and how it acts when you change the setting of your work. The lighting and color of your screen are typically fixed for daylight.

But, what if you work during the night, outside when it’s super-sunny, or on a foggy day?

F.lux manages your screen color and lights automatically so you can just open your Mac and start working. You can share your location and daily routine hours with the app, to help them design the best experience for you.

1Password - password manager

Are you the type of person who has a ton of safe passwords they can never remember? Or you're using the same password for everything so as not to forget?

With 1Password, you can store all your other passwords and important information safely, and only remember the password to the app. The app will manage all other access for you and keep you protected for good.

That means quick and easy access with no time wasted.

Alfred - for software management

If your productivity is being slowed down by numerous searches across the web and on your Mac, there’s a faster and better way to do it. Alfred is an app that uses hotkeys, keywords, text expansion, and other similar functionalities to speed up your searches.

Alfred helps you find files, search the web, and speed up manual tasks with automation. Simply put, you'll save time on typing and still have all the results in the palm of your hand.

Backblaze - cloud storage

Whatever type of work you’re doing from your Mac, you’re probably always wondering whether or not your files are secured and safely stored. Backblaze allows you to back them up quickly and safely.

This app automatically backs up all your files including documents, photos, music, movies, and more. It works quickly and you won’t have to waste time manually dealing with all these tasks. Plus, it comes in unlimited storage space and file size.

Notion - workspace for team management

Generally speaking, remote workers are 47% more productive than regular workers. But, remote workers still need a productivity boost from time to time.

If you run a remote team and need a reliable and efficient workspace, Notion is a great app to try. It creates a highly productive work atmosphere for team members by creating a seamless workspace and helping everyone stay focused.

You start from a template or create a workflow from scratch. You get to create tasks, assign deadlines, keep track of progress, and help everyone communicate better.

Airtable - To create software

Sometimes, existing apps aren’t enough to get your team going and help them achieve all the goals you’ve set. But, with Airtable, you can create your own apps.

Airtable allows you to create no-code apps for your team's specific needs. That means you can create custom interfaces, present data visually and through reports, streamline workflows, and more. With a well-organized workflow, your team is bound to be more productive.

Serene - for focusing on work

Finally, nothing damages your productivity like a lack of focus. Serene helps you remove all distractions and focus on getting your work done. Here's how it works:

  • set your daily goals or create a to-do list
  • decide which apps and websites to block
  • activate focus enhancers such as Focus music, countdown timers, and regular breaks reminders

Fewer distractions mean more focus and far more productivity.

Final Thoughts

As you can see, Mac users truly have a chance to boost their productivity and turn every workday into a success. The 13 best productivity apps for mac we’ve listed above cover all aspects of productivity- from time tracking to improving your focus.

Hopefully, our list will help you find the macOS productivity apps you need to make your productivity jump over the roof.

Guest Author: Nicole Garrison is an application specialist and a blogger, who specializes in iOS. She also works as an editor at Trust My Paper.