Top 15 time tracking software for virtual assistants
Do you need clarification about how to represent your timesheets and bill clients? As a virtual assistant, you may know how essential it is to prove your work, gain customer trust, and get paid accurately.
However, A time-tracking app may save you from tons of hassles and makes you productive. You can manage your time more efficiently while working from home.
This article has brought the top 15 time-tracking apps for virtual assistants. So without any other do, let's start the details of the apps.
How do virtual assistants track their hours?
The best solution is to use any time-tracking tool as needed. Being working remotely, a virtual assistant job mostly depends on how virtual assistants track their work hours for the proper payment, invoice, time management, and retaining client credence.
A VA may work on an hourly, part-time, or full-time basis. Sometimes, he can attend to multiple clients. You have to assure your clients of what they pay you. The smartest and best way to represent your work and timesheets is to automate the records of your work hours.
Some of the best virtual assistant time-tracking tools are presented for you.
- Apploye
- DeskTime
- Everhour
- Time Doctor
- My Hours
- Harvest
- Clockify
- Toggl Track
- Beebole
- Time Tracker
- Hubstaff
- TimeCamp
- Tick
- RescueTime
- Timely
The details of virtual assistant time tracking software
Apploye
Apploye provides all the time-tracking features that a virtual assistant needs for his work. The flexible interface gives you the best experience that can easily blend with your system. It has mobile and desktop apps to contact your job without agitation.
Key Features
Project and task-based time tracking
Apploye offers all the quality components of time tracking. Along with the apps, you can work on the browser extensions too. The time-tracking feature includes
- Automatic and manual timer
- Offline time tracking,
- Idle time tracking, billable hours,
- Clock-in and out, Pomodoro timer,
- Time entry notes, time off
Employee monitoring
The virtual assistant profession will only be sustainable if the employee monitoring system is available and used. However, Apploye supports the necessary features of remote virtual assistant monitoring.
- Apps and URL tracking,
- Keyboard and mouse movement tracking,
- Multiple screen recordings,
- GPS and location tracker,
Project and task management
Apploye provides an intuitive interface for managing unlimited projects and tasks. You can break your large and long-term projects into tasks and assign your projects to project managers and members.
- Project and task time tracking,
- Project budget and budget alert,
- Project summary and status check
- Project billing and deadline management
Reports and dashboard
Concerning the importance of reports, Apploye generates several reports. These reports are nicely represented, showing all the summaries and details of your information.
- Time and activity reports
- Performance-based comparison
- Manual time, apps and URLs usage reports,
- Payroll and invoice reports
Invoice and payroll
You can automate your payroll for clients and invoices for your employees. It sends the payroll reports through emails. The other services are:
- The project, assignee & date-wise view
- Hourly and one-time payment
- Payment history, Set pay rate & bill rate
- Invoice for a fixed fee project or hours worked
- Invoice for selling productized or selling service
Team management
If you have multiple members and run multiple projects at a time, Apploye helps you structure your workforce. By assigning different roles, you can set your project and team members.
- Teams and departments, roles and permission,
- Multiple organizations' settings, user profiles,
- Multiple admin and managers, tracking individuals.
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Solo: $4 per user per month
- Standard: $5 per user per month
- Premium: $6 per user per month
- Elite: $7 per user per month
How Apploye can add value to a Virtual Assistant
Here are the reasons why we’ve chosen Apploye as our first preference.
- Apploye has device compatibility for the most useful and popular desktop and mobile platforms. So you can continue your work whenever and wherever you need it.
- Apploye has advanced time-tracking features that can help you track your working hours in every possible way you want.
- You can use the Pomodoro timer for continuous focus and break sessions. It can also track idle time and billable and non-billable hours.
- It can track the apps and browser history and save screenshots. Your employers may rely on what’s going on in your computer.
- It can generate various essential reports. You can also get your payroll for hourly or one-time payments.
Also, it offers integration with other important apps. To get to know other necessary software for a virtual assistant, read our post for virtual assistant apps.
DeskTime
DeskTime is an entirely intuitive time-tracking app that improves productivity by running in the background of your device. With great desktop and mobile apps, you can have custom reports, overtime calculations, time off, etc.
Key Features
- Automatic and offline time tracking, private time option,
- Document title tracking, Pomodoro timer, shift scheduling
- Project tracking, screenshots, app and URL tracking,
- Cost calculation, reports, integrations
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Pro: $7 per user per month
- Premium: $10 per user per month
- Enterprise: $20 per user per month
3. Everhour
Evehour promises the virtual assistant that the free features are enough for your service. Apart from the free version, it offers very reasonable pricing for time and task management, billing, scheduling, etc.
Key Features
- Timesheet, timecard, clock-in, clock-out,
- Time off, reminders, estimates, billing, and budgeting,
- Alerts, labor cost, non-billable times,
- Reports, invoices, optional screenshots,
Platform
Windows, Android, iOS, Mac, Web
Pricing
- Free: for 5 users
- Lite: $6 per user per month
- Team: $10 per user per month
4. Time Doctor
Time Doctor is a tool for virtual assistant productivity management. Likewise, time tracking provides an overview of time spent on projects, tasks, and clients. Also, it can give an intense observation of your browsing history, chat, and application usage.
Key Features
- Time tracking, website, app, and chat monitoring,
- Screenshot, screen recording, and activity level,
- Timesheets, reports, project cost management,
- Task management, distraction alerts,
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Basic: $5.9 per user per month
- Standard: $8.4 per user per month
- Premium: $16.7 per user per month
5. My Hours
Another free time tracking tool for the VAs is My Hours. It has an intuitive timesheet with a stopwatch. It can generate reports and payroll that help you analyze your money and time in one place. Also, the project and team management is hassle-free with My Hours.
Key Features
- Simple timesheet, timer, manual time entry,
- Project cost, expense, and budget tracking,
- billable and non-billable hours, timesheet approval,
- Team management, workflow management,
Platform
Android, iOS, Web
Pricing
- Free
- Pro: $8 per user per month
6. Harvest
Harvest streamlines time management with work hours, project, and team management. It makes remote work more satisfying and enjoyable with timesheets, real-time reports, simple invoicing, and payments.
Key Features
- Online time tracking, expense tracking, billable and non-billable hours,
- Budget and cost analysis, team capacity tracking,
- Billing and invoicing, multiple billing rates,
Platform
Windows, Android, iOS, Mac, Web
Pricing
- Free: for one seat
- Pro: $12 per seat per month
7. Clockify
Another fantastic free timer for a virtual assistant is Clockify. You can find opportunities to improve your time management, project handling, and efficiency with proper workload distribution.
Key Features
- Time tracker, Kiosk, billable and non-billable hours,
- Timesheets, reminders, breaks, activities,
- Calendar, idle detection, Pomodoro timer,
- Project and cost calculation, GPS tracker
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Basic: $ 3.99 per user per month
- Standard: $ 5.49 per user per month
- Pro: $ 7.99 per user per month
- Enterprise: $ 11.99 per user per month
8. Toggl Track
Toggl track gives you a better experience of working with a massive range of tools as it has over 100 integrations. If you are considering getting a whole-timer without monitoring or invoicing, Toggl Track is the best suit.
Key Features
- Online and offline tracking, timesheets, favorites,
- Timeline, summary, detailed and weekly reports,
- Billable rates, rounding, project, and task management,
- Alerts, estimation, and team management
Platform
Windows, Android, iOS, Mac, Web
Pricing
- Free: for 5 users
- Starter: $10 per user per month
- Premium: $20 per user per month
- Enterprise: contact vendor
9. Beebole
Beebole is suitable for project time tracking and attendance. It adds extra value to your insightful reports by allowing you to customize them. So, it provides a flexible platform for employee and project management.
Key Features
- Time clock, project time tracking, overtime, and PTO
- Project status, budget, and profitability checking,
- In-depth reporting, data encryption, reminders,
Platform
Android, iOS, Web
Pricing
- Everything but the kitchen sink: $ 6.99 per user per month
10. Time Tracker
Time Tracker by eBillity provides an intelligent solution for time tracking with the AI called "Alex". It makes it easy to time entry, take breaks, clock in and out, etc. It helps maintain virtual assistant productivity and billing.
Key Features
- Flexible time tracking, billing and expense tracking,
- Project tracking, invoice, employee scheduling,
- Time clock Kiosk, GPS tracking, Geo-fencing,
Platform
Windows, Android, iOS, Mac, Web
Pricing
- Time Tracker: $9 per user per month
- Time Tracker Premium: $15 per user per month
- LawBillity: $30 per user per month
11. Hubstaff
Hubstaff motivates remote employee monitoring with powerful features like productivity tracking, workforce analytics, GPS tracker, etc. So, you can get proper control over your time, expense, and income working remotely.
Key Features
- Automatic and manual time entries, attendance tracking,'
- Timesheets, time off, employee monitoring, GPS tracking,
- Employee scheduling, payroll, invoicing, project management,
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Free: for one user
- Starter: $7 per user per month
- Pro: $10 per user per month
- Enterprise: contact vendor
12. TimeCamp
TimeCamp makes it easy for multilevel project time tracking. You can organize your tasks in a calendar or a daily planner. The interface is easy to understand the timesheets and attendance. It helps you quickly inspect the hours worked, work and break time, etc.
Key Features
- One-click timer, keyword-based time tracking, to-do list,
- Timesheets, reporting, time budgeting, team management
- Kanban boards, task management, resource planning,
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Free: Forever
- Starter: $ 3.99 per user per month
- Basic: $ 7.99 per user per month
- Pro: $ 10.99 per user per month
13. Tick
Tick provides accurate time tracking compatible with desktop, mobile, and browser extensions. It has vast integrations of over 750 apps. It makes Tick versatile to use with any other tool.
Key Features
- Timecards, timers, reporting,
- Billing, task management,
Platform
Windows, Android, iOS, Mac, Web
Pricing
- 1 project: Free
- 10 projects: $19 per month
- 30 projects: $49 per month
- 60 projects: $79 per month
- Unlimited: $149 per month
14. RescueTime
RescueTime is well-known for focus boosting, distraction removing, and a productive-based time-tracking app. You can plan your daily focus work and track your focus hours. Also, you can block all of the distracting websites and notifications while working.
Key Features
- Automatic time tracking, alerts, focus work goal,
- Distraction blocking, offline time tracking,
- Daily highlights, custom work goals,
Platform
Windows, Android, Mac, Linux, Web
Pricing
Not provided by the vendor.
15. Timely
Lastly, we introduce an AI-based, fully automated time-tracking software. It can run in your device background, tracking daily tasks, meetings, documents, or even video calls and making precise reports.
Key Features
- Automatic time tracking, AI timesheets, manual timer,
- Project profitability, idle detection, location tracking,
- Client billing, bulk editing, reporting,
- Project and team management, integrations
Platform
Windows, Android, iOS, Mac, Linux, Web
Pricing
- Starter: $11 per user per month
- Premium: $20 per user per month
- Unlimited: $28 per user per month
How many hours should a virtual assistant work?
One of the common myths about hiring a VA is your VA is available 24/7. Hang on. Like all other jobs and employees, A VA can work for a dedicated time, say a 9-to-5 job. That means a virtual assistant can work for 20+ hours/week.
Also, you can find many talented fellows who can manage their VA job for less than 20 hours/week. Some virtual assistants may handle multiple clients according to their competency.
Short and valuable tips for virtual assistants for managing their working hours.
- Set a flexible routine and sort your work according to the highest priority.
- Give a professional touch to your workplace and section it as your office.
- Fix the office hours and let you and your clients stick to them
- Deploy any time-tracking tool for better reporting, timesheets, and payment automation
- Use the Pomodoro technique or other time management methods
- Plan your tomorrow right before you go to bed tonight
Wrap Up
All the apps described above are beneficial for virtual assistants. If you are truly interested in working as a VA, consider any time-tracking app to use.
We’ve arranged this article with the necessary information so you can easily understand the apps well.